Office Accounts Manager

Job Description

Job Description

ABOUT THE POSITION

B&B Site Management, Inc. is seeking a highly qualified Office Accounts Manager to oversee day-to-day accounting and help maintain organized, efficient office operations. The ideal candidate brings extensive QuickBooks experience, strong accounts payable and accounts receivable skills, sound judgment, and the ability to manage responsibilities with minimal supervision. We are seeking an experienced professional who can contribute from day one and become a trusted long-term asset to the company.

ACCOUNTING & FINANCIAL RESPONSIBILITIES

·   Maintain and oversee company financial records in QuickBooks.

·   Manage accounts payable and receivable, including vendor invoices, customer billing, payment tracking, collections, and aging reports.

·   Perform bank and credit card reconciliations and resolve discrepancies.

·   Monitor company expenses, recurring obligations, vendor payment schedules, and outstanding customer balances.

·   Prepare financial summaries, expense reports, and accounting documentation for management review.

·   Coordinate month-end and year-end accounting procedures with company leadership and outside accounting professionals.

·   Support payroll preparation, timesheet review, employee reimbursements, and incentive tracking as assigned.

OFFICE MANAGEMENT & ADMINISTRATION

·   Oversee daily office operations, records management, supplies, and administrative procedures.

·   Maintain organized and confidential employee, customer, vendor, contract, and company records.

·   Coordinate onboarding paperwork, personnel file maintenance, and tracking of employee training, licenses, and certifications.

·   Maintain calendars for insurance certificates, business licenses, renewals, and important administrative deadlines.

·   Organize project documentation, purchase orders, subcontractor invoices, receipts, and job-related expenses.

·   Coordinate communication between management, field personnel, vendors, customers, and outside professionals.

·   Prepare spreadsheets, reports, correspondence, and other materials for company leadership.

·   Identify inefficiencies, improve office workflows, and follow up on outstanding tasks and documentation.

REQUIRED QUALIFICATIONS

·   Extensive, hands-on QuickBooks experience and demonstrated ability to manage accounting tasks independently.

·   Strong practical experience in both accounts payable and accounts receivable.

·   Solid understanding of reconciliations, financial recordkeeping, and accounting procedures.

·   Strong Excel, organization, communication, and problem-solving skills.

·   Ability to prioritize multiple deadlines, exercise sound judgment, and maintain strict confidentiality.

PREFERRED QUALIFICATIONS

·   Previous office management, accounting management, or supervisory experience.

·   Construction or contractor accounting experience, including job costing and project-related expenses.

·   Experience coordinating payroll, employee records, vendor documentation, and business renewals.

THE IDEAL CANDIDATE

The ideal candidate is proactive, accountable, organized, and comfortable taking ownership of both accounting and administrative processes. They should bring established skills and require minimal training on the core duties of the position.

B & B Site Management, Inc. is a team-oriented site development company specializing in grading, utilities, and excavation for commercial and residential projects. We are committed to quality workmanship, dependable service, and long-term growth for both our employees and clients.

Company Description

B & B Site Management, Inc. is a team-oriented site development company specializing in grading, utilities, and excavation for commercial and residential projects. We are committed to quality workmanship, dependable service, and long-term growth for both our employees and clients.