HR Payroll Clerk

HR Payroll Clerk

The HR Payroll Clerk supports accurate and timely payroll processing by managing routine, transaction-heavy payroll activities and serving as the first level of payroll review and employee support. The role works closely with the Payroll Coordinator to prepare payroll data, review timekeeping records, process routine employee changes, identify discrepancies, maintain payroll documentation, and escalate complex or higher-risk matters for review.

Responsibilities

• Support the preparation and processing of non-exempt payroll in accordance with established payroll schedules and procedures.
• Review employee timecards and identify issues related to Payclass or schedule assignments, including situations where an employee's assigned Payclass does not align with their work schedule or applicable lunch deductions.
• Review employee timecards for missing punches, approvals, time-off entries, and other routine discrepancies. Run weekly timecard exception reports for non-exempt employees and proactively follow up with managers and employees to resolve discrepancies before payroll processing.
• Enter approved timecard corrections, including schedule changes, Reporting To and Time Approver updates, manager-requested timecard corrections, and approved missing hours.
• Assist with payroll setup for new hires and routine payroll processing for terminations; provide support with onboarding converts as assigned, including reviewing convert folders and entering relevant information into payroll notes for Coordinator review.
• Serve as the first point of contact for routine payroll inquiries and escalate complex questions or discrepancies to the Payroll Coordinator.
• Run preliminary payroll reports, including Hours and Overtime reports, review data for accuracy, and identify unusual or unresolved items before payroll processing and Coordinator review.
• Prepare payroll data, supporting documentation, payroll notes, tracking items, and exception summaries for Coordinator review and reconciliation.
• Assist with routine payroll audits, post-payroll reporting, filing, and record maintenance, including maintaining required post-payroll reports.
• Maintain accurate and confidential payroll records in accordance with company procedures and applicable recordkeeping requirements.
• Follow payroll SOPs and internal controls; promptly escalate transactions outside established procedures.
• Support special payroll projects, audits, and process-improvement initiatives as assigned.
• Maintain confidentiality of employee compensation, tax, banking, and other sensitive payroll information.

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework in business, accounting, HR, or payroll preferred.
• 1-2 years of payroll, timekeeping, HR administration, accounting support or related experience preferred.
• Working knowledge of payroll/timekeeping systems; ADP Workforce Now experience preferred.
• Proficiency with Microsoft Excel and ability to work accurately with reports, spreadsheets, and payroll data.
• Strong attention to detail, organization, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills and ability to follow up effectively with employees and managers.

Location

This position will be on-site based in Sugar Land, Texas.

Why AOI?

In addition to a competitive salary, AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer the employee the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation package available within the US
• Immigration sponsorships (Must be currently authorized to work in the US)