Executive Assistant - Chief Health Officer

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration - because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.

This Executive Assistant will work as part of our c-suite administrative team and will directly support our Chief Health Officer. This high-visibility, fast-paced role requires sound judgment, discretion, and communication skills. We are seeking a proactive professional with demonstrated experience working with a leadership team and who has the ability to interact with internal and external clients and colleagues at all levels.

This is an on-site position, Monday through Friday, and will ensure continuity, efficiency, and high-level support.

Key Accountabilities

• Effective Calendar Management
  

  • Proactively manage complex, high-volume calendars for two senior executives

  • Schedule meetings, anticipate conflicts, and ensure alignment with business priorities

  
  
  
• Administrative Support

  • Organize, prepare, and distribute agendas and materials for meetings

  • Attend meetings as needed to take notes, track follow-ups, and ensure timely completion of action items

  • Serve as a key point of contact for internal teams and external partners visiting the Minnetonka office

  • Ensure the executives' workspaces and meeting logistics run smoothly

  
  
  
• Coordination of Activities and Data Management

  • Interface effectively with other executive assistants and department leaders across the company to align calendars, coordinate joint efforts, and support enterprise initiatives

  • Assist with project coordination and tracking for strategic initiatives led by the executives, as needed

  
  
  
• Communication

  • Draft, review, and manage professional communications on behalf of senior executives, including emails, memos, and presentations

  • Handle sensitive information and matters with a high degree of confidentiality and professionalism

  
  
  
• Invoice and Expense Report Processing

  • Coordinate domestic travel arrangements, itineraries, and accommodations

  • Process related expenses in a timely and accurate manner

  
  
  
  
  

Required Qualifications

• Bachelor's degree or equivalent experience
• 4+ years of experience supporting senior-level executives in a fast-paced, corporate environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, Zoom)
• Demonstrated experience in leveraging AI productivity tools (e.g., ChatGPT, Microsoft Copilot, or similar) to enhance efficiency, quality, and speed of work

Skills and Abilities

• Exceptional organizational skills and attention to detail
• Proven ability to manage multiple priorities while maintaining flexibility and responsiveness
• Excellent verbal and written communication skills
• Demonstrated professionalism, discretion, and judgment
• Experience supporting more than one executive simultaneously
• Prior experience in health care, technology, or strategy functions preferred
• Experience working within or supporting project-based work or change/transformation initiatives preferred

This position is an Office role, which requires an employee to work from the designated office, Minnetonka, MN, 5 days a week.

The full salary grade for this position is $70,200-$120,400. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $70,200-$105,315. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.

The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.

Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.

We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.