Admissions Coordinator

Job Description

Job Description

Heritage Wellness & Rehabilitation is seeking an experienced Admissions Coordinator to join our team!

Are you a compassionate, organized professional who enjoys building relationships and helping residents and families navigate the transition into skilled nursing care? Join our team and play an important role in supporting admissions, developing referral relationships, and helping prospective residents find the care they need.

What We Offer

• Excellent Compensation

• Healthcare Insurance

• Dental Insurance

• Vision Insurance

• Paid Time Off (PTO)

Your Role

As an Admissions Coordinator, you will help manage the admissions process while developing strong relationships with prospective residents, families, hospitals, and referral partners.

Admissions & Patient Intake

• Coordinate the admissions process in accordance with facility guidelines, policies, and procedures.

• Respond to phone calls, walk-in inquiries, and admission requests in a timely and professional manner.

• Provide prospective residents, families, and referral sources with information about our services, programs, accommodations, and rates.

• Conduct tours and answer questions about the facility and available services.

• Collect and accurately document required admission information, including insurance coverage, physician information, resident needs, and admission dates.

• Coordinate financial verification and required documentation before admission.

• Collaborate with nursing, Social Services, hospital staff, and other departments to support appropriate admissions.

• Help ensure rooms and necessary arrangements are prepared before a resident’s arrival.

Marketing & Census Development

• Build and maintain positive relationships with hospitals, healthcare professionals, referral sources, residents, and families.

• Promote facility programs and services to prospective residents and referral partners.

• Identify opportunities to develop census and maintain a strong quality mix.

• Maintain knowledge of referral trends, resident origins, and local healthcare resources.

• Follow up on inquiries and referral opportunities to support continued census growth.

• Educate residents and families about available transition and care options.

Resident & Family Relations

• Support residents and families throughout the admission and transition process.

• Address questions, concerns, and dissatisfaction in a professional and timely manner.

• Investigate concerns, coordinate follow-up, and recommend solutions when needed.

• Assist with post-admission and discharge satisfaction calls.

• Help create a welcoming experience for residents and their responsible parties.

Teamwork & Compliance

• Participate in admissions meetings and collaborate with facility leadership.

• Ensure admissions documentation is accurate, complete, and maintained appropriately.

• Follow facility policies, admission criteria, and applicable healthcare requirements.

• Work closely with the interdisciplinary team to support quality resident care.

• Perform other duties as assigned.

What We’re Looking For

• High school diploma or equivalent required.

• Previous experience in healthcare, skilled nursing, long-term care, hospital admissions, patient intake, or healthcare marketing preferred.

• Strong communication, organization, and customer service skills.

• Ability to build positive relationships with residents, families, and referral sources.

• Professional appearance and a compassionate, service-focused approach.

• Ability to manage multiple priorities while maintaining accurate documentation.

• Knowledge of long-term care or healthcare services is a plus.

Make a Difference With Our Team

If you enjoy helping people, building professional relationships, and making a positive impact on the resident admission experience, we would love to hear from you!

Apply today to join Heritage Wellness & Rehabilitation as our next Admissions Coordinator!

Pine Grove Manor Skilled Nursing provides  equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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