Clerical/Admin - Administrative Assistant

About the Team Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company. Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals. About the Role This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest. We seek a proactive, friendly, and meticulous Administrative Business Partner to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners. This role is based in SanFrancisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. In this role, you will: Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments. Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts. Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders. Process and manage expense reports, ensuring timely submission and adherence to company policies. Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives. Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners. You might thrive in this role if you: Have 4-7 years of administrative experience in a fast-paced environment. Have a proven track record of managing internal meetings, scheduling, and conflict resolution. Have experience in managing travel arrangements, including flight/transportation and lodging. Are proficient in Google Suite for calendaring and communication. Have exceptional organizational skills and attention to detail. Have strong communication and interpersonal skills. About OpenAI OpenAI is an AI research and deployment company dedicated to ensuring that general‑purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. We are an equal‑opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the SanFrancisco Fair Chance Ordinance, the LosAngeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for U.S.-based candidates. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via the open‑source application portal. #J-18808-Ljbffr