Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support multiple departments, including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental. This role is critical to ensuring efficient daily operations through administrative coordination, reporting, scheduling, and employee support functions.

Key Responsibilities

• Provide administrative support across multiple departments
• Manage timekeeping, attendance reporting, and employee expense reports
• Coordinate meetings, travel arrangements, and office logistics
• Prepare reports, maintain records, and support document retention requirements
• Order office supplies and coordinate vendor service requests
• Support safety initiatives and departmental compliance activities
• Administer employee programs, including tool reimbursements, boot allowances, and FMLA coordination
• Maintain communication devices and support workforce scheduling systems
• Verify contractor timesheets and supporting documentation
• Deliver exceptional customer service to internal and external stakeholders
• Provide backup support for administrative teams across the plant

Qualifications

Required

• High school diploma or equivalent
• 15 years of administrative support experience
• Strong proficiency in Microsoft Office applications
• Experience coordinating calendars, meetings, travel, and reports
• Excellent organizational, communication, and multitasking skills

Preferred

• Associate degree, vocational certification, or related training
• Experience with SHIPS, PeopleSoft, or similar workforce management systems
• Accounts Payable and timekeeping system experience
• Experience supporting union employees in an industrial or plant environment

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.