Accounts Receivable Specialist

Overview Rapiscan, an OSI Systems Company is seeking an Accounts Receivable Specialist, based out of Billerica, MA. Rapiscan is a leading supplier of end‑to‑end security inspection solutions, utilizing multiple technologies and advanced threat identification algorithms based on X‑ray, high‑speed computed tomography imaging, ion mobility spectrometry, radiation detection, and optical inspection technologies. Our broad portfolio of products, services, and solutions helps customers in ports, borders, aviation, military, law enforcement, critical infrastructure, and event security markets to solve complex security needs, including combatting terrorism, drug and weapon smuggling, and trade fraud. With our leading detection technology and vast industry knowledge, we meet demanding security requirements while offering customers outstanding value for their security screening and inspection operations. We have highly experienced technical, program management, and service teams to ensure customers receive a best‑in‑class experience throughout every phase of their project—from planning to deployment to post‑installation support. Member of the North America AR Team reporting to the Manager of Accounts Receivable, duties include invoicing of equipment and services to domestic and international customers in accordance with contractual agreements, collection of past‑due accounts receivable, processing of cash receipts, and reconciliation of the accounts receivable aging. The successful applicant will be based in Billerica and be heavily involved in Billerica, MA and Torrance, CA AR activities. Responsibilities Contact customers around the world to solicit payment of receivables. Manage customer inquiries regarding account analysis. Manage the collection process for past‑due accounts. Identify, research, and resolve billing variances to proactively prevent future billing mistakes and customer disputes. Engage and build relationships with sales account managers to gain assistance with collection of troubled accounts. Identify and process all cash receipts and inform internal customers for order purposes. Periodically post cash receipts to customer accounts, including foreign currency payments. Develop procedures to ensure timely payment from both government and commercial customers, both domestic and international. Process and apply credit card payments. Billing Determine customer billing requirements by reviewing all new contracts for specifics regarding the billing and interfacing with our customers. Track and analyze contracts to ensure billing status is current. Verify system generated invoices are in compliance with customer contract requirements. Master various government billing requirements such as fixed price, cost‑plus or time and materials. Experience and working knowledge of various government billing vehicles such as DD250, WAWF, MPO, IPP, Tungsten, MC Dean, and public vouchers. Manage other functional areas to ensure that proper billing is executed (e.g., order entry). Interact with field service personnel to assure time‑and‑materials billing accuracy and resolve all open issues. Reporting Establish and maintain credit limits/credit terms for all customers. Coordinate all past‑due accounts reporting to management. Manage AR closing responsibilities. Contract closeouts. Act as point person for all AR related inquiries from external auditors on a monthly and annual basis; prepare audit packages for external and internal auditors. Other Ensure compliance with and maintain all documentation associated with the Sarbanes‑Oxley Act. Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork; demonstrate behavior consistent with the company’s Code of Ethics and Conduct. It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid the recurrence of the problem. Duties may be modified or assigned at any time to meet the needs of the business. Qualifications High School Diploma or GED required. Associate degree preferred. 6+ years’ experience, preferably focused on AR. Fast‑paced office environment requires significant use of telephone and computer. D365 and NAVISION experience a plus. Proficient Excel and computer skills. Excellent written and communication skills. Must be able to complete job responsibilities working with different time zone needs such as attending late night/early morning meetings by phone and/or web to meet business needs; 10%. Successful completion of OSI training required (including training done at company location). Duties may be modified or assigned at any time to meet the needs of the business. This position requires a credit check as part of the pre‑employment background screening process. Pay may range $30.00 to $35.00 per hour. The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job‑related knowledge and skills, and education in conjunction with market and business considerations. Base salary is one component of your total rewards package. You may be eligible for long‑term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full‑time salaried employees are entitled to flexible time‑off. Equal Opportunity Employer – Disability and Veteran OSI Systems, Inc. is an equal opportunity employer and does not discriminate based on disability or veteran status. Know Your Rights Poster provided by OSI Systems, Inc. for employment law education. Poster Link: #J-18808-Ljbffr