Facilities Project Coordinator

Monday-Friday- 8 hour shift

What will you do
Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
Maintain and update departmental standard operating procedures (SOP's).
Prepare and maintains monthly metrics for the department.
Partner with other site administrative support in the orchestration of meetings, report generation and projects.
Create purchase order requisitions and process of invoices for payment via our portal
Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
Purchase office equipment and supplies for the department(s).




Education
High school diploma or equivalent required.

Experience
2+ years of experience in a similar administrative or facilities role
Experience in a cGMP environment with use of a BMS and CMMS system is desirable

Knowledge, Skills, Abilities
Strong interpersonal skills, ability to build relationships, highly motivated, and organized
Excellent verbal and written communication skills with experience
Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people