Personal Assistant to Tech Founder

Personal Assistant Opportunity

Founder of a growing AI company is looking for a part-time Personal Assistant to support her and her partner at their Menlo Park home. This is an opportunity to step into a scope that has been run by the family themselves until now, which means real ownership from day one and the chance to build the systems from scratch. In this role, you'll own errands and household needs, act as the point person for cleaners, gardeners, and contractors, take over an active home renovation and upcoming landscaping work, and manage end-to-end personal travel. Someone who is proactive, discreet, and unflappable, who can pick up a project already in motion and keep it moving without being asked twice. Previous experience as a personal or estate assistant is required, including coordinating contractors for home projects. Mandarin fluency required. This is a primarily in-person role based in Menlo Park, with some tasks like travel booking, calendaring, and online shopping doable remotely. Part-time and hourly at $30-60/hour DOE, with potential to grow into a full-time role.

Responsibilities:

• Own day-to-day household errands including grocery shopping, dry cleaning, returns, and personal shopping.
• Keep the residence fully stocked with household supplies and anticipate needs before they become requests.
• Serve as the point person for household vendors including cleaners, gardeners, and contractors, sourcing and hiring new vendors as needed, scheduling them, managing them day to day, and handling payment.
• Take over coordination of an active small-scale home renovation and upcoming landscaping work, tracking details, following up, and resolving issues independently.
• Own end-to-end personal travel including research, booking, itineraries, ground transportation, and contingency planning.
• Build standing systems for recurring needs such as tailoring, returns, household maintenance, gifting, and meal planning.
• Schedule personal and medical appointments, coordinating with the Executive Business Partner where personal and work calendars overlap.
• Handle errands and transportation between the residence and office as needed.

Qualifications:

• Previous 2+ years of experience as a Personal Assistant, Estate Assistant, or in a similar private household or family office role.
• Hands-on experience coordinating contractors and vendors for home maintenance or renovation projects, with the ability to pick up a project already underway.
• Fluent in Mandarin and English.
• Proactive and self-directed with strong judgment, able to handle loose ends without being asked and operate with minimal supervision.
• Calm and organized across competing priorities, comfortable being the direct point of contact for vendors and household staff.
• Discreet and respectful of personal and family boundaries, as the work takes place inside the home with family members present.
• Tech-proficient with the ability to troubleshoot independently.
• Reliable personal vehicle, valid driver's license, and comfort driving regularly.
• Based on the Peninsula or nearby, with flexible availability around shifting priorities.