Administrative Assistant I

Williams-Sonoma, Inc.

Administrative Assistant I
In-office opportunity!

 

Job Description: Why you and why us?

Who are our Administrative Assistants? They are the backbone of our operations—highly organized, resourceful professionals who keep teams running smoothly and efficiently. This role supports multiple departments including Care Center, B2B, Facilities, Corporate Citizenship, and leadership teams.

From coordinating logistics and managing office operations to supporting events, procurement, and compliance initiatives, you’ll play a critical role in ensuring everything behind the scenes works seamlessly. If you thrive in a fast-paced environment, love solving problems, and enjoy supporting people at all levels of the organization—THIS.IS.YOUR.OPPORTUNITY.

What benefits do you offer?

40% discount on most merchandise
Full benefits including medical, dental, vision, and 401K
Performance recognition and bonus opportunities
Employee engagement programs, contests, and recognition
Career growth and development opportunities
A collaborative and supportive work environment
Starting compensation is $18/hr - $20/hr based on experience 

Our approach to operational excellence:

Stay organized: Details matter
Be proactive: Anticipate needs and take action
Support with purpose: Enable teams to succeed
Communicate clearly: Keep everyone aligned
Own the outcome: Follow through with excellence

You’re excited about this opportunity because you will...

Provide administrative and operational support across multiple departments and leadership teams
Serve as the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming experience
Coordinate travel, meetings, events, and employee engagement activities
Create and maintain spreadsheets, reports, communications, and documentation
Manage sensitive and confidential information with discretion and professionalism

Support procurement, inventory, and supply management across multiple locations
Coordinate shipping and receiving, including high-volume and time-sensitive deliveries
Process and track documentation related to contests, incentives, and compliance reporting

Assist with safety, compliance, and facilities coordination including badges, access, emergency planning, and vendor activity
Maintain maintenance logs and coordinate repairs and facility upkeep
Troubleshoot office equipment and support overall workspace readiness

Collaborate cross-functionally with leadership, vendors, and internal teams to support business operations
Complete special projects and additional tasks as assigned

Why you will love working at Williams-Sonoma, Inc.

We’re a successful, fast-growing company with an entrepreneurial vibe
We support multiple brands and teams, giving you broad exposure and impact
We value operational excellence and recognize those who make it happen
We empower employees to take initiative and solve problems
We invest in people who want to grow their careers

We’re excited about you because...

You have 2+ years of administrative support experience in a fast-paced environment
You are highly organized, detail-oriented, and able to manage multiple priorities
You’re a strong communicator who can work across teams and levels of leadership
You’re resourceful, proactive, and take ownership of your work
You handle sensitive information with professionalism and discretion
You’re comfortable supporting multiple departments and shifting priorities

Technical competencies required:

Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Experience with spreadsheets, reporting, and data tracking tools
Familiarity with procurement, inventory, and shipping/receiving processes
Ability to learn systems quickly and adapt to new tools

Preferred experience:

Experience with tools such as Concur, Navan, Zoom, Teams, Adobe, or similar platforms
Exposure to facilities coordination, safety programs, or compliance processes
Experience supporting corporate citizenship or employee engagement initiatives
General troubleshooting or mechanical aptitude for office equipment and facilities

 

About Williams-Sonoma, Inc.:

Williams-Sonoma, Inc. is a multi-channel specialty retailer of high quality products for the home. Today, Williams-Sonoma, Inc. is one of the United States' largest e-commerce retailers with some of the best known and most beloved brands in home furnishings. We currently operate retail stores in the United States, Canada, Puerto Rico, Australia, and the United Kingdom, and franchise our brands to third parties in a number of countries in the Middle East, the Philippines and Mexico. Our products are also available to customers through our catalogs and online worldwide.