Administrative Assistant

Job Description

Position Summary

The Administrative Assistant provides critical support to office operations, leadership, and cross-functional teams. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced distribution/manufacturing environment.

Key Responsibilities

• Provide general administrative support to office staff and management
• Answer and route incoming calls, emails, and correspondence
• Maintain filing systems, records, and documentation (digital and physical)
• Coordinate meetings, schedules, and calendars
• Assist with data entry, reporting, and order documentation
• Support shipping/receiving paperwork and inventory records as needed
• Manage office supplies and vendor orders
• Assist with invoicing, billing, and basic accounting support
• Perform additional administrative duties as assigned

Qualifications

• 2+ years of administrative experience (distribution/manufacturing preferred)
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and time management skills
• Accurate data entry and attention to detail
• Strong communication and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma or equivalent required; additional education a plus

Preferred Skills

• Experience with ERP systems or inventory software
• Familiarity with shipping/receiving processes
• Basic accounting or bookkeeping knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -062026-423451