Administrative Assistant I

About the Job

Williams-Sonoma, Inc.

Administrative Assistant I

In-office opportunity!

Job Description: Why you and why us?

Who are our Administrative Assistants? They are the backbone of our operations-highly organized, resourceful professionals who keep teams running smoothly and efficiently. This role supports multiple departments including Care Center, B2B, Facilities, Corporate Citizenship, and leadership teams.

From coordinating logistics and managing office operations to supporting events, procurement, and compliance initiatives, you'll play a critical role in ensuring everything behind the scenes works seamlessly. If you thrive in a fast-paced environment, love solving problems, and enjoy supporting people at all levels of the organization-THIS.IS.YOUR.OPPORTUNITY.

What benefits do you offer?

• 40% discount on most merchandise.
• Full benefits including medical, dental, vision, and 401K.
• Performance recognition and bonus opportunities.
• Employee engagement programs, contests, and recognition.
• Career growth and development opportunities.
• A collaborative and supportive work environment.
• Starting compensation is $18/hr - $20/hr based on experience.

Our approach to operational excellence:

• Stay organized: Details matter.
• Be proactive: Anticipate needs and take action.
• Support with purpose: Enable teams to succeed.
• Communicate clearly: Keep everyone aligned.
• Own the outcome: Follow through with excellence.

You're excited about this opportunity because you will...

• Provide administrative and operational support across multiple departments and leadership teams.
• Serve as the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming experience.
• Coordinate travel, meetings, events, and employee engagement activities.
• Create and maintain spreadsheets, reports, communications, and documentation.
• Manage sensitive and confidential information with discretion and professionalism.
• Support procurement, inventory, and supply management across multiple locations.
• Coordinate shipping and receiving, including high-volume and time-sensitive deliveries.
• Process and track documentation related to contests, incentives, and compliance reporting.
• Assist with safety, compliance, and facilities coordination including badges, access, emergency planning, and vendor activity.
• Maintain maintenance logs and coordinate repairs and facility upkeep.
• Troubleshoot office equipment and support overall workspace readiness.
• Collaborate cross-functionally with leadership, vendors, and internal teams to support business operations.
• Complete special projects and additional tasks as assigned.

Why you will love working at Williams-Sonoma, Inc.:

• We're a successful, fast-growing company with an entrepreneurial vibe.
• We support multiple brands and teams, giving you broad exposure and impact.
• We value operational excellence and recognize those who make it happen.
• We empower employees to take initiative and solve problems.
• We invest in people who want to grow their careers.

We're excited about you because...

• You have 2+ years of administrative support experience in a fast-paced environment.
• You are highly organized, detail-oriented, and able to manage multiple priorities.
• You're a strong communicator who can work across teams and levels of leadership.
• You're resourceful, proactive, and take ownership of your work.
• You handle sensitive information with professionalism and discretion.
• You're comfortable supporting multiple departments and shifting priorities.

Technical competencies required:

• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience with spreadsheets, reporting, and data tracking tools.
• Familiarity with procurement, inventory, and shipping/receiving processes.
• Ability to learn systems quickly and adapt to new tools.

Preferred experience:

• Experience with tools such as Concur, Navan, Zoom, Teams, Adobe, or similar platforms.
• Exposure to facilities coordination, safety programs, or compliance processes.
• Experience supporting corporate citizenship or employee engagement initiatives.
• General troubleshooting or mechanical aptitude for office equipment and facilities.

About the Company

Williams-Sonoma, Inc. is a multi-channel specialty retailer of high quality products for the home. Today, Williams-Sonoma, Inc. is one of the United States' largest e-commerce retailers with some of the best known and most beloved brands in home furnishings. We currently operate retail stores in the United States, Canada, Puerto Rico, Australia, and the United Kingdom, and franchise our brands to third parties in a number of countries in the Middle East, the Philippines and Mexico. Our products are also available to customers through our catalogs and online worldwide.