Accounts Payable Specialist (Project-Based/Temporary Role)

Accounts Payable Specialist

Meow Wolf opens portals of possibility. Come as you are!

We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world's leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world.

If this all sounds like YOU, read on….

Job Summary: Reporting to the Accounts Payable Manager and the Lead Accounts Payable Specialist, this role supports the Accounting, Finance, and Project Accounting teams. Primary responsibilities include the accurate processing of supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies.

The ideal candidate will possess strong organizational and communication skills to ensure timely, compliant operations. This role is essential for supporting a smooth month-end close and maintaining positive supplier relationships across our exhibits and corporate departments.

Key Responsibilities:

• Receive, review, and process all supplier invoices with accurate GL coding, cost centers, and project tasks; perform 2‑ or 3‑way match to POs/receipts where applicable.
• Prepare and execute scheduled payment runs (ACH/check/wire/in-house check); obtain approvals and maintain cash control documentation.
• Monitor and respond to suppliers and employees across multiple AP email addresses.
• Assist with the supplier maintenance, including reviewing and approving supplier onboarding.
• Reconcile supplier statements; research and resolve any variances. Assist with supplier refund checks requests.
• Support month‑end close activities: accruals for uninvoiced receipts/services, AP aging review, and reconciliations.
• Partner with Purchasing and Operations to improve PO compliance and receipt timeliness.
• Create and maintain SOPs, checklists, and training guides for submitters and approvers.
• Provide audit support (internal/external): pull samples, compile PBCs, and document controls.
• Identify and implement process improvements and automation in AP workflows.
• Uphold policy compliance and internal controls across all AP transactions.
• Perform other duties as assigned.

Required Qualifications

• High school diploma/GED required; associate's degree in Accounting/Finance or related field preferred. 2+ years of high‑volume Accounts Payable experience in a multi‑entity or multi‑location environment.
• Proficiency with an ERP/AP system (e.g., Workday, NetSuite, SAP) and Excel/Google Sheets (lookups, pivots, filters).
• Knowledge of 3‑way match, accruals, supplier master management, and 1099 basics. Strong attention to detail, accuracy, and follow‑through in a deadline‑driven environment.
• Clear written and verbal communication; service‑oriented approach with suppliers and internal partners.
• Ability to prioritize and manage multiple queues/inboxes and competing requests.
• Discretion handling confidential financial and business information.
• Collaborative mindset and problem‑solving skills.

Work Environment and Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.

Work Environment: The Accounts Payable role primarily operates in a standard office or remote work environment. The position involves regular interaction with internal departments and external vendors while managing invoices, payment processing, and account reconciliation. The work is typically performed in a fast-paced, deadline-driven setting that requires strong attention to detail, organization, and the ability to manage multiple priorities simultaneously.

Physical Demands: This role requires prolonged periods of sitting and frequent use of a computer, keyboard, and telephone. The position may involve repetitive hand and wrist movements associated with data entry and document review. Occasional light lifting of office materials (typically up to 10 pounds) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule: This is a project-based/temporary position (Monday-Friday 9am-5pm), with an anticipated duration of 5+ months. Occasional evening and weekend work may be required as job duties demand (e.g., month‑/quarter‑/year‑end close or payment cycles).

Supervisor Responsibilities: This position does not require supervisory responsibility.

Travel This position does not require travel.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

IMPACT: Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.

INCLUSION: Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.

BENEFITS:

• Medical Insurance options: PPO & HDHP*
• Dental and Vision Insurance*
• HSA, HRA, and FSA options*
• 401k Retirement Plan
• Company paid Life Insurance Policy and Disability Coverage(s)*
• Voluntary Critical Illness and Life Insurance Policies*
• Company Paid Employee Assistance Program
• Paid Parental Leave for 12 weeks
• Discount off Meow Wolf Gift Shop Merch and Cafes
• Admission to Meow Wolf attractions for employees and guests

*Regular or Project Based Full-time positions

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