Human Resources Specialist

Human Resources Coordinator

This is a part-time position. 35 hours a week. This position is responsible for core operational functions within the Human Resources Department, primarily focusing on the coordination of recruitment, and selection and new hire orientation and accurate HRIS records management. Provides technical assistance to department leadership on hiring, managing HRIS and personnel issues, explains laws and rules and provides interpretations of collective bargaining agreements, employee policies and procedures.

Responsibilities

1. Performs recruitment activities, including but not limited to: prepares and posts job bids as appropriate for bargaining and non-bargaining unit positions, using the internal job bid process and/or advertising externally; prepares applicant logs; reviews and pre-screens job applicants for further review; schedules interviews and prepares interview packets for panel members; reviews candidate's employment and educational qualifications; runs background checks; prepares and secures appropriate signatures on recommendation paperwork; assists in the preparation of packets for Personnel Committee and Board meetings; prepares correspondence and interacts with job applicants for conditional and employment offers; and assists in the scheduling of an appropriate start date.
2. Conducts new hire orientation for employees, including the completion of payroll paperwork and policy distribution where appropriate; provides information on benefits enrollment where appropriate; processes all required paperwork; conducts building tours, and schedules on-boarding activities; creates employee personnel files. Prepare and process new hires and changes in employment status (personnel actions, etc.) so that data can be entered into the HRIS system; Able to independently run reports in HRIS.
3. Coordinates the administrative workflow for employee Family and Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) requests; takes the lead in ensuring required notices, medical certifications, and paperwork are accurately prepared, distributed, and tracked within regulatory timelines; maintains confidential leave records and medical files and provides information to determine eligibility/accommodation decisions.
4. Assists with Investigations and complaints of harassment, including civil rights; coordinating schedules, gathering documentation, and note-taking during investigative interviews.
5. Assists with writing job descriptions, job audits and to ensure positions are properly classified. Assists with classification and compensation research and studies, in establishment of compensation and classification policies, procedures and guidelines.
6. Assists with organizational development activities, including the coordination of workforce development, training and tracking.
7. Actively engages in process improvement, by identifying, analyzing, and improving business processes that impact HR data and performance.
8. Maintains accuracy of HR records including personnel files, organizational chart, and logs of actions and activities.
9. Provides general clerical and administrative support by composing and typing letters, memoranda, and other correspondence; prepares routine reports as requested.
10. Monitors, records, and communicates all incident/accident reports and educates staff as necessary.
11. Compiles information and creates special reports as necessary including various state, federal and/or local reports, demographic and employee statistic reports, and surveys as related to support of the Human Resources Department.
12. Prepares and sends out the monthly HR newsletter, distributes information on the EAP, and other related all-staff communications.
13. Assists with labor relations and negotiations as needed. Schedules labor-management meetings.
14. May assist with gathering data for Personnel Committee, labor management issues and other HR related matters.
15. Provides customer service, both in-person and by telephone; screens and directs telephone calls; takes and relays messages; answers questions from employees and the general public regarding HR issues, rules, and regulations relating to HR management; responds to employment verification requests, salary and benefit surveys, and other requests for public information.
16. Adheres to PHAB core competencies including, but not limited to: T1: PHAB is in HR forms in common folder.
17. Participates in quality improvement efforts and achieving PHAB accreditation requirements. This position will be responsible for using quality improvement (QI) processes and/or techniques to improve the effectiveness of the assigned public health program.
18. Attends and participates in conferences, seminars, trainings, or related education classes as assigned.

Qualifications

• Bachelor's degree from an accredited college or university in Business Administration, Human Resources Management or equivalent and minimum two (2) years related experience.
• Attention to detail and high level of accuracy.
• Must demonstrate interpersonal skills to handle sensitive and confidential employee information.
• Must demonstrate strong customer service skills, and strong verbal and written communication skills.
• Must demonstrate strong keyboarding skills
• Proficient in the use of common office equipment (computer, copier, calculator)
• Proficient in the use of Microsoft Word, Excel, and Teams; HRIS; Payroll system; Visio; Canva; and Adobe Acrobat.
• Knowledge of federal employment laws (EEO, FLSA, ADA, FMLA, etc.). Knowledge of state civil service laws and applicable Ohio Revised and Administrative Codes, highly preferred.
• Must have and maintain throughout employment a valid driver's license, reliable transportation, and be insurable under the Lucas County Commissioners Risk Management.
• Professional HR certification (e.g., PHR, SHRM-CP) a plus.

About Us

Thank you for considering employment with Lucas County. Our culture is rooted in principles of making an impact through service, collaborating with others, feeling valued, and being challenged. We foster a diversified and inclusive workforce, embracing shared values and a common mission. We are looking for talented people to join our community.

About the Team

The Toledo-Lucas County Health Department (TLCHD) is accredited by the Public Health Accreditation Board and serves as the local health authority for Lucas County. It operates as a regional health district, serving all cities, townships, and villages within the county. The department's responsibilities include preventing and controlling the spread of disease and injury, protecting against environmental hazards, promoting, and supporting healthy behaviors, and preparing for and responding to emergencies. The community that we live in is increasingly made up of unique individuals who bring to us a variety of experiences, beliefs, abilities, and knowledge. It is through understanding and appreciating these differences that we can make Public Health services relevant, valuable, and respectful to all members of our community.