Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations and deliver dependable coordination across administrative, customer-facing, and facility-related tasks in Murietta, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-moving environment, stays organized under competing priorities, and brings a detail-oriented approach to both internal support and customer interactions. The role will contribute to efficient workflows, accurate record management, and a well-run office while helping maintain a positive experience for employees, visitors, and clients.

Responsibilities:
• Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked.
• Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness.
• Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs.
• Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction.
• Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review.
• Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed.
• Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail.
• Support compliance with workplace safety practices, security procedures, and applicable operational requirements.
• Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity.