Supply Clerk

Job Description

Job Description

Company Information

At Community Hospice & Health Services and its affiliates, Community Hospice & Health Services Foundation, and CHI Management, Inc. (herein referred to collectively as “CHHS”) you will find a family-based and compassionate work environment. Our goal is to provide a wonderful work experience that allows our employees to thrive by feeling engaged and fulfilled each day. CHHS is the largest and oldest nonprofit hospice, palliative care, and support services provider in the Central Valley.

We are proud to indicate that CHHS has been supporting and providing compassionate and quality services to our community since 1979. Our mission is to embrace individuals and families facing life-changing journeys, enhancing quality of life for all. CHHS is accredited by Community Health Accredited Program (CHAP).

Department:  Nursing

REPORTS TO:  Patient Care Manager

SUMMARY:   The Supplies Clerk works under the general direction of the Patient Care Manager and is responsible for researching, purchasing, stocking, maintaining inventory and tracking supplies utilized for patient care and supporting staff functions. Responsible for maintaining "PAR levels" (periodic automatic replenishment) to ensure clinical staff always have necessary items like PPE, syringes, and specialized medical equipment. 

RESPONSIBILITIES:        

• Responsible for identifying appropriate vendors, keeping current on new products, purchasing, stocking and rotating medical supplies needed for patient care. New products are reviewed by supervisor prior to ordering.
• Responsible for inventory management establishing, and maintaining, Periodic Automatic Replacement (PAR) levels for supplies by tracking stock levels and conducting regular item counts.
• Responsible for cost-effective procurement of supplies through researching and placing orders with approved online vendors, comparing prices and shipping costs to ensure all purchases are made in a fiscally responsible manner and within the department’s budget constraints.
• Responsible for validating recipient addresses and shipping methods to ensure supplies reach the correct destination within the required clinical timeframe (e.g., next-day or standard ground).
• Responsible for annual count of central supply inventory.
• Responsible for weekly checking of supplies for outdates.  Rotating supplies to prevent waste related to expiration and removing and discarding or destroying outdated supplies.
• Other duties as assigned, including working in other areas to cover absences or relief to equalize peak work periods or otherwise meet the needs of the organization.
• Following Community Hospice & Health Services Policies and Procedures including, but not limited to, safety, infection control, privacy, confidentiality, and HIPAA.

SUCCESS FACTORS:

• Ability to form productive and professional relationships with suppliers and coworkers.
• Ability to pay close attention to detail. 
• Ability to keep accurate records using computer.
• Understanding of and adherence to regulations affecting storage of supplies.
• Ability to deliver excellent internal and external customer service.
• Ability to problem solve.

Qualifications

• Experience in supplies administration is highly preferred.
• Able to type 25 WPM.
• Familiar with Outlook, Word, and Excel.
• Excellent communication skills.
• Valid CA Driver License and car insurance.

WORK ENVIRONMENT:   This position works in an office environment using a computer and general office equipment. 

WORK SCHEDULE:  Position is regular part-time required to work regularly scheduled 20 to 24 hours per workweek, with overtime as needed to meet the needs of the organization.

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Company Description

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