Administrative Support Analyst

Under general direction provided by the Administrative Services Manager, a Supervisor I, this position is responsible for developing and maintaining a comprehensive tracking system of all State Controller's Office (SCO) FI$Cal Departmental end-user roles and system access. Utilizing knowledge of FI$Cal roles, the Analyst II will work in collaboration with SCO staff in the Contracts and Procurement Office, Departmental Accounting Office, Budget Office, as well as SCO divisions in validating and documenting the existing FI$Cal access. They will be tasked with conducting a quarterly audit of the FI$Cal end-user roles to ensure the policy is adhered to. This position will also process routine FI$Cal end-user requests for role mapping and changes. The position will also perform consultative and complex analytical staff assignments as it relates to special projects, communications, budget drills, and the development of administrative procedures within the Administration and Disbursements Division (ADD).

Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)

• The SCO FI$Cal Liaison, analyzes and researches FI$Cal end-user roles to document each role's system access and regularly maintains documentation to reflect system role changes. Collaborates with and gains buy-in from Departmental Accounting Office, Contracts and Procurement Office, and the Budget Office on the final document, and maintains an open line of communication relaying any updates or changes. Develops and maintains detailed tracking log of all SCO FI$Cal end-users roles, along with dates access was provided, removed, or changed. Performs a quarterly audit process to ensure compliance with the 'Access Control Policy' and conducts ongoing audits. Prepares audit reports documenting findings and provides updates to upper management.

• Process and maintain User Access Roles in FI$Cal. Reconcile requested user roles with FI$Cal security reports. Act as SCO's User Access Liaison with FI$Cal Service Center.

• Act as the Division Training Coordinator; develop and manage the division training plan, the training budget, and provide recommended training options and expenditure projections to management and the Budget Office; monitor and ensure the training budget remains within the allocation provided.

• Act as the Budget Office Liaison: prepare and complete various budget drills such as; allocations, allotments, projections, etc. Gather information from the various units, analyze and research the information provided, and analyze and prepare the results. Update and ensure final data is accurate before presenting to senior management.

• Perform analytical work in researching, developing, and maintaining business and administrative policies and procedures, related manuals, and guidelines to support the ADD staff.

• As directed, research various business-related issues and provide analysis and recommendations on the impacts.

• Oversee the tracking, recording, and release of all mandated reports in SMRTS prepared by the SCO divisions.

• Prepare, edit and format the ADD weekly status reports for submission to the Executive Office and SCO leadership.

• Prepare and send Division-wide email communications to ensure staff are informed timely and accurately.

• Post ADD content to SCO's intranet, COIN.

• Maintain and update division asset logs.

• Add and Maintain Suppliers in the Financial Information Systems for California (FI$Cal) received via the Departmental Accounting Office.

• Order office supplies, maintain the proper working order of all office machines, including supplies for their maintenance, and initiate service calls.

• Serve as the backup ADM Human Resources liaison to bureau staff. Duties include: assist supervisors and managers with personnel actions; initiate and review personnel requests for completeness and accuracy; review and update duty statements, job opportunity bulletins, and organization charts; logs and processes annual performance appraisal summaries/probationary reports/merit salary adjustments; maintain and track leave balances, FMLA usage, and attendance Summary sheets; and works with the department's Human Resources Office on other personnel documentation related to hires, transfers, promotions, separations, and other transactions for processing.

You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-525846


Position #(s):
051-120-5393-798

Working Title:
Administrative Support Analyst


Classification:
ANALYST II $6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Facility:
Administration


Department Information
The Office of the State Controller (SCO) is the destination employer within the State of California. As California's chief fiscal officer, the Controller's Office ensures accountability and transparency of California's financial practices while promoting fairness and opportunity for all. Here, you'll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state's future.

The Administration Division (ADD) of the California State Controller's Office is the backbone of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management; ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Join a team where your work not only supports the Controller's mission but also impacts the efficiency and success of state government operations as a whole.

Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller's Office.

How did you hear about us? Take our survey!


Special Requirements Take the required examination here: Analyst II Examination



Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/5/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


State Controller's Office
Human Resources
Attn: Human Resources Office, P.S.
300 Capitol Mall 3rd Floor, Ste 300


Sacramento , CA 95814


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


State Controller's Office
Human Resources
Attn: Human Resources Office, P.S.
300 Capitol Mall 3rd Floor, Ste 300


Sacramento , CA 95814
Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.
08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate initiative and analytical ability.

• Ability to provide excellent customer service utilizing effective and professional written and verbal communication skills.

• Ability to effectively apply interpersonal and communication techniques to gain and maintain the respect and cooperation of others.

• Ability to maintain confidentiality of sensitive materials/information.

• Excellent organizational and research skills with attention to detail.

• Ability to analyze situations accurately and develop an effective course of action, utilizing a variety of analytical techniques to resolve complex problems.

• Ability to work efficiently and accurately under pressure, independently, as a team lead or as part of a team.

• Ability to deal with multiple tasks, changing priorities and coordinate concurrent assignments efficiently and independently or with input from a manager.

• Ability to analyze data and present ideas and information effectively.

• Ability to consult with and advise administrators or other interested parties on a wide variety of subject-matter areas.

• Excellent working knowledge and experience with various computer software programs (Outlook, Word, Excel, and SharePoint).

• Ability to work well and interact with all staff levels.

• A desire to work in a fast-paced environment requiring flexibility and initiative.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Ashley Hightree
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
SCO EEO Officer
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.