Executive Assistant to the President

POSITION SUMMARY

The Executive Assistant to the President is a critical operational role that enables the President to lead effectively across a wide range of strategic, governance, and external responsibilities. This position manages the President’s calendar, correspondence, and travel; services as the primary point of coordination for all board-related logistics; and organizes foundation-wide events and convenings. The ideal candidate is highly organized, discreet, and proactive professional who thrives in a mission-driven environment and takes genuine pride in making an executive’s work run smoothly.

KEY RESPONSIBILITIES

Presidential Support

• Manage the President’s calendar, scheduling meetings, calls, and travel with attention to priorities and time constraints

• Draft, edit, and manage professional correspondence on behalf of the President

• Coordinate domestic travel logistics including flights, lodging, ground transportation, and itineraries

• Prepare briefing materials, talking points, and background research to support the President’s external meetings and speaking engagements

• Track action items and follow-up commitments arising from the President’s meetings and calls

Board Relations and Governance

• Manage all logistics for quarterly board meetings, including scheduling, venue coordination, and technology setup

• Prepare, compile, and distribute board meeting materials, including agendas, reports, and supporting documents

• Maintain board records, contact information, and governance files; track follow-up items between meetings

• Serve as the primary point of contact for board members on scheduling and logistical questions

• Support the President in managing board communications, including drafting correspondence and coordinating responses

Foundation Events and Convenings

• Plan and execute foundation-wide events including staff retreats, stakeholder convenings, grantee gatherings, and external partner meetings

• Manage vendor relationships, venue logistics, catering, and AV needs for foundation events

• Coordinate logistics for site visits, field trips, and policy-related convenings organized by the foundation

• Develop and manage event timelines and checklists to ensure smooth execution

Office and Organizational Support

• Maintain organized digital filing systems for the President’s office

• Support onboarding of new staff by coordinating logistics and orientation schedules

• Assist with special projects and organizational priorities as assigned by the President

QUALIFICATIONS

Required

• 3–5+ years of experience supporting a senior executive, ideally in a nonprofit, foundation, or public sector setting

• Demonstrated experience managing board or governance logistics

• Exceptional organizational skills and ability to manage multiple priorities simultaneously

• Strong written communication skills; ability to draft professional correspondence in the President’s voice

• High degree of discretion with confidential personnel, governance, and financial information

• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms

Preferred

• Experience planning and executing events, retreats, or multi-stakeholder convenings

• Familiarity with New Mexico’s civic, nonprofit, or philanthropic community

• Experience working with a small, fast-moving team where roles and responsibilities flex

• Familiarity with AI tools (such as Claude, or Copilot) and comfort using them in daily work to draft communications, organize information, and improve efficiency.

Compensation & Benefits: Salary $75k - $90k, commensurate with experience. The Thornburg Foundation offers a competitive benefits package including health insurance, retirement contributions, and paid leave. This is a full-time, in-person position based in Santa Fe, New Mexico.

To Apply: No phone calls. Please submit a cover letter that specifically addresses how your expertise and background match the job description requirements, your resume, and

contact information for three references (two must be former or current employers) by July 10, 2026. Email applications to ***email_hidden*** and include “Executive Assistant to the President” in the subject line.

All qualified applicants receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age, or veteran status.

Please note: to adhere to strict IRS guidelines for private foundations and in keeping with our internal conflict of interest policy, Thornburg Foundation employees may not hold any elected office.

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