Executive Assistant

Executive Assistant to the CEO

Charleston, SC 29403 (Onsite/ Hybrid)

• Salary: $80-90K/yr.

We are seeking a highly organized, proactive, and trusted Executive Assistant to support

the CEO and key functional leaders. This role serves as a strategic administrative partner,

ensuring executive priorities are organized, communicated, and executed effectively.

The ideal candidate is equal parts Executive Assistant, project coordinator, and office operations leader. They thrive in fast-paced environments, anticipate needs, solve problems independently, and exercise exceptional judgment when handling sensitive matters.

KEY DUTIES AND RESPONSIBILITIES

Executive Support

• Manage and prioritize the CEO's calendar, commitments, and competing priorities
• Coordinate personal and business travel, including itineraries, logistics, and real-time adjustments
• Manage executive communications, including inbox monitoring, prioritization, and response coordination
• Ensure executives are prepared for meetings, calls, and key engagements
• Track action items, decisions, and deliverables to ensure accountability and follow through
• Anticipate needs, resolve scheduling conflicts, and coordinate follow-up activities
• Prepare agendas, presentations, reports, briefing materials, and executive correspondence
• Coordinate meeting logistics, attendee communications, and special events
• Support expense reporting and travel administration
• Provide administrative and occasional personal assistant support to the VP of Operations, as needed
• Support special projects and cross-functional initiatives
• Handle confidential business and personal matters with discretion and professionalism

Office Operations & Administrative Support

• Coordinate headquarters office operations and maintain a professional, business-ready environment
• Receive, process, and securely distribute mail, packages, and sensitive documents
• Manage office, SWAG, and onboarding inventory, including ordering, storage, and distribution
• Assemble onboarding kits and employee recognition items
• Support employee engagement activities, company events, and administrative initiatives
• Safeguard confidential information and company assets

QUALIFICATIONS:

• At least 6-10 years of experience supporting senior executives in an Executive Assistant or comparable role
• Experience managing executive calendars, travel, and confidential communications
• Proficiency with Microsoft Office, Outlook, Teams, and related business applications
• Certified South Carolina Notary Public, or ability to obtain within six months of hire
• Demonstrated success coordinating multiple priorities in a fast-paced environment

KEY SKILLS & COMPETENCIES:

• Exceptional organizational, coordination, and follow-through skills
• Executive presence, professionalism, and sound judgment
• Strong written and verbal communication skills
• High level of discretion, confidentiality, and trustworthiness
• Strong situational awareness and emotional intelligence
• Self-driven, resourceful, and proactive
• Ability to anticipate needs, solve problems, and operate independently
• Strong attention to detail while managing multiple priorities
• Ability to build productive relationships across all levels of the organization

EDUCATION REQUIREMENTS:

• Bachelor's degree in business administration, communications, or related field

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

Work Location & Transportation Requirements

• Primary report to headquarters, hybrid remote work is available, as agreed upon with the hiring manager
• Must reside within the Charleston Metropolitan Area
• Valid driver's license and reliable personal transportation required
• Availability during normal business hours and responsive to occasional time-sensitive executive support needs
• Availability to complete occasional errands, deliveries, meeting support, and administrative tasks requiring an in-person presence

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

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