Office Manager - Payroll & Human Resources

Job Description

Job Description

Greenspace is looking for an organized, personable, and hands-on Office Manager – Payroll & Human Resources to join our team in Hillsboro, Oregon. This is a key role in our day-to-day operations, supporting both our employees and management across payroll, human resources, office administration, and company operations.

The right person will enjoy working in a small-business environment where no two days are exactly alike. You’ll be responsible for keeping important administrative processes moving, serving as a resource for employees and managers, coordinating payroll and HR functions, overseeing office needs and vendors, and supervising our front desk function. You’ll also work closely with management and team members throughout the company to help solve problems, improve processes, and keep things running smoothly.

We’re looking for someone who is organized, dependable, approachable, detail-oriented, and comfortable taking ownership of their work. This position requires someone who can balance confidential HR responsibilities with the practical, day-to-day needs of a growing company and who is comfortable working with people at all levels of the organization.

If you enjoy variety, building strong working relationships, and being the person who helps keep the pieces moving, we’d like to hear from you.

Why Join Greenspace?

• Competitive pay based on experience
• Medical, dental, and vision benefits
• Paid time off and paid holidays
• Monday through Friday schedule
• Career growth and skill development
• Collaborative and supportive team environment
• Work on unique, custom projects rather than repetitive production work
• Be part of a company committed to sustainability and innovative design

Position Overview
The Office Manager – Payroll & Human Resources is responsible for coordinating the Company's payroll and human resources functions while overseeing day-to-day office and administrative operations. This position supports employees and management with payroll, benefits, recruiting, employee records, workers' compensation, office purchasing, vendor coordination, facilities administration, and front desk supervision.

The position works closely with management and employees across the organization and requires strong organization, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced small-business environment.

What You’ll Do

Payroll & HR

• Coordinate and process biweekly payroll in partnership with our payroll provider, including timecard review, payroll changes, deductions, PTO, and employee questions.
• Administer employee benefits, 401(k), workers' compensation claims, unemployment claims, and related employee records and documentation.
• Coordinate recruiting, hiring, onboarding, and offboarding, including job postings, candidate screening, employment paperwork, benefits enrollment, system access, and company property.
• Support employee relations, performance reviews, training, policy administration, and compliance activities in coordination with management and outside HR resources.
• Maintain confidential employee, payroll, benefits, and personnel records.

Office & Administrative Operations
Manage purchasing for office and administrative needs, including office supplies, breakroom supplies, office equipment, and other non-production goods and services.

• Coordinate office vendors, services, equipment, access, keys, and administrative records while monitoring office-related spending and budgets.

Facilities & Building Coordination

• Coordinate administrative aspects of facility and building needs, including obtaining quotes, scheduling vendors and contractors, coordinating with designated internal facilities personnel, and following up on work.
• Communicate with the landlord and service providers and escalate significant safety, security, or building concerns to management.

Front Desk & Administrative Team

• Supervise the Company's front desk function and assigned administrative staff.
• Establish priorities, provide training and feedback, coordinate coverage, and ensure professional and responsive support for employees, visitors, vendors, and callers.

Employee Engagement & Company Support

• Assist with employee events, company communications, engagement activities, and company-wide initiatives.
• Identify opportunities to improve administrative processes and support cross-functional projects as needed.

What We’re Looking For

• 3+ years of progressive experience in office management, payroll, human resources, administration, or a related field.
• Experience processing payroll; ADP or similar payroll system experience preferred.
• Experience with employee benefits, HR administration, office purchasing, and vendor coordination.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills and the ability to handle confidential information with discretion.
• Sound judgment, problem-solving skills, and the ability to work independently in a small-business environment.
• Experience supervising administrative or front-desk employees preferred.
• Experience with recruiting, onboarding/offboarding, employee relations, workers' compensation, or performance management preferred.
• Proficiency with Microsoft Office or comparable business software.

\nCompany Description

Join Our Team at GREENSPACE!

At GREENSPACE, we’re not just creating exhibits and environments; we’re revolutionizing the way the industry thinks about sustainability. Our mission is to transform traditional methods into innovative, eco-friendly practices that leave a positive impact on the planet. If you’re passionate about making a difference and want to be part of a progressive team, this is the place for you!

Why Choose GREENSPACE? Innovative Design: Work with us to craft ecologically friendly, cutting-edge designs that set new industry standards. High-End Exhibits: Be involved in the creation of premium marketing and event exhibits that captivate audiences while prioritizing sustainability. Expertise & Growth: Join a team where you’ll learn and apply a variety of eco-friendly fabrication techniques, enhancing your skills in an emerging market. Exceptional Service: Experience our commitment to excellence, where service and attention to detail are at the heart of everything we do. We strive to exceed our clients’ expectations at every turn.
Our Vision: Zero Waste We're dedicated to achieving complete sustainability—our goal is simple: send nothing to the landfill.

By joining GREENSPACE, you will be part of a movement that prioritizes the environment while delivering exceptional results. If you’re looking for a workplace that values innovation, sustainability, and creativity, we invite you to explore the exciting career opportunities at GREENSPACE. Together, let’s create a brighter, greener future!

Kindly note: Our website's messaging feature is for new customer inquiries, not for recruitment-related follow-ups. For all hiring-related communications, please use the appropriate channels provided by ZipRecruiter.

Company Description

Join Our Team at GREENSPACE! \n\nAt GREENSPACE, we’re not just creating exhibits and environments; we’re revolutionizing the way the industry thinks about sustainability. Our mission is to transform traditional methods into innovative, eco-friendly practices that leave a positive impact on the planet. If you’re passionate about making a difference and want to be part of a progressive team, this is the place for you! \n\nWhy Choose GREENSPACE? Innovative Design: Work with us to craft ecologically friendly, cutting-edge designs that set new industry standards. High-End Exhibits: Be involved in the creation of premium marketing and event exhibits that captivate audiences while prioritizing sustainability. Expertise & Growth: Join a team where you’ll learn and apply a variety of eco-friendly fabrication techniques, enhancing your skills in an emerging market. Exceptional Service: Experience our commitment to excellence, where service and attention to detail are at the heart of everything we do. We strive to exceed our clients’ expectations at every turn. \nOur Vision: Zero Waste We're dedicated to achieving complete sustainability—our goal is simple: send nothing to the landfill. \n\nBy joining GREENSPACE, you will be part of a movement that prioritizes the environment while delivering exceptional results. If you’re looking for a workplace that values innovation, sustainability, and creativity, we invite you to explore the exciting career opportunities at GREENSPACE. Together, let’s create a brighter, greener future! \n\nKindly note: Our website's messaging feature is for new customer inquiries, not for recruitment-related follow-ups. For all hiring-related communications, please use the appropriate channels provided by ZipRecruiter.