HVAC Division Manager Administrative Assistant

Benefits: Company parties Dental insurance Free uniforms Health insurance Paid time off Training & development Vision insurance 1st Impressions Heating & Air, Inc. is company committed to delivering outstanding heating and air conditioning services to our customers. We are seeking a highly organized and dependable Administrative Assistant to support our HVAC Division Manager and assist with daily office and operational functions. Position Summary The HVAC Division Manager Administrative Assistant will provide direct administrative support to the HVAC Division Manager while helping coordinate office operations, customer communication, invoicing, collections, and service administration. This position plays a key role in keeping the HVAC department organized and running efficiently. Responsibilities Provide administrative support to the HVAC Division Manager Prepare, process, and track customer invoices Assist with accounts receivable and collections follow-up Communicate with customers regarding scheduling, payments, and service updates Assist with preparing reports, proposals, and department paperwork Support permit processing, warranty registrations, and job closeouts Monitor department emails and respond to inquiries promptly Organize files, data entry, and office records Perform other administrative and operational duties as assigned Qualifications Previous administrative assistant or office experience required HVAC, construction, or service industry experience preferred Experience with invoicing, collections, or accounts receivable preferred Strong organizational and multitasking abilities Excellent customer service and communication skills Proficient in Microsoft Office and office management software Ability to work in a fast-paced environment and prioritize tasks effectively Professional attitude with strong attention to detail Benefits Competitive pay Paid time off Supportive team environment Dental, Vision and Health Benefits