Executive Assistant

Our client, a leading entertainment company, is seeking an Executive Assistant to support high-level executives in their Lake Buena Vista, Florida, office. You will provide day-to-day administrative support for the executive and their teams in a fast-paced environment. The ideal candidate is an excellent multi-tasker, problem solver, decisionmaker, and communicator who will be the face of the team within the company. Contracted long-term assignment Monday-Friday 8:00am-5:00pm fully onsite Pay Rate $35-$40/hour depending on Experience Responsibilities : Work hand in hand and form a strong partnership with other assistants General calendar & schedule management Email assistance and prioritization Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule. Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality Managing the planning, coordination and execution of business travel Preparing expense reports and invoices to ensure timely payment processing Booking conference rooms and having a high level of comfort when connecting in room technology Proficient in scheduling and joining MTC meetings. If hosting or joining a group meeting, having the technology ready for you in advance to jump right into the meeting Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration Collaborate with other administrative professionals in the organization and provide backup assistance when needed Able to interact with Team Members at all levels Draft letters and emails on behalf of your leaders Act as "casual buyer" of all office supplies for the department, and manage purchase orders and vendor contracts Prepare regular reports and summaries Assist in granting access to parking lots and various buildings across the property Mentor and train other support professionals within our organization Required Qualifications: Bachelor's Degree or Equivalent Experience Minimum 3 years related experience, including proven experience supporting an Executive leader Proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things Demonstrated strong email, organization and time management skills and ability to work with confidential information Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail Demonstrated strong verbal and written communication skills Desired experience in multiple operations lines of businesses Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule Ability to multi-task and prioritize deadlines/deliverables Strong proficiency with all types of computers, phones and office equipment Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive's Solution oriented, solve for "Yes" mentality If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn . Opportunity Awaits. #LI-ER3 Solomon Page