Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support daily financial operations for a legal organization in Birmingham, Alabama. This position focuses on maintaining accurate account activity, applying incoming payments, and resolving outstanding receipt issues with a high level of attention to detail. The ideal candidate will be comfortable handling account research, preparing routine financial reports, and responding professionally to questions from clients and internal team members.

Responsibilities:

• Record incoming payments promptly and accurately to the appropriate client or matter accounts.

• Process authorized account adjustments and write-offs in accordance with established financial guidelines.

• Investigate unapplied cash receipts to determine proper allocation or arrange refunds when necessary.

• Compile cash receipt activity and fee collection reports for leadership or operational review as requested.

• Address billing and account-related questions from clients and internal staff by researching records and providing clear follow-up.

• Monitor receivable transactions for accuracy and escalate discrepancies or unusual activity when needed.

• Support additional accounting and receivables tasks assigned by the Controller to meet department priorities.

• Experience working in accounts receivable, including payment posting and account reconciliation.
• Knowledge of cash application processes and commercial collections practices.
• Ability to research payment discrepancies and resolve unapplied receipts with accuracy.
• Familiarity with billing support functions and receivables reporting.
• Strong attention to detail and ability to manage financial data with a high degree of accuracy.
• Effective written and verbal communication skills for responding to client and internal account inquiries.
• Proficiency with standard accounting software and Microsoft Office applications, particularly Excel.