Seasonal Events Coordinator

Job Description

Job Description

Position Title: Seasonal Event Coordinator

We are looking to add energetic and experienced hospitality professionals who are comfortable

working in a busy and fun environment to our team at Sidecar Social.

Sidecar Social combines craft cocktails, scratch-kitchen plates, an enormous patio, live music,

private karaoke, classic gaming activities like pop-a-shot, foosball, darts, cornhole, and live sports

on 18-foot screens.

It’s the newest concept from a fast-growing company that owns BoomerJack's Grill, a chain of

casual sports bar restaurants, and live music venue Bedford Ice House. Named a Best Place to

Work by the Dallas Morning News four times, we take care of our team like family, prioritizing work-life balance and opportunities for growth. Join us today! 

Responsibilities:

1. Document Preparation and Meeting Attendance

• Print Banquet Event Orders (BEOs) and kitchen sheets weekly.
• Attend weekly BEO meetings to review upcoming events and ensure comprehensive planning.

2.  Operational Coordination:

• Coordinate with operations for seamless execution, including AV equipment testing and addressing signage, microphone, or AV requirements.
• Address dietary restrictions and create necessary signage.

3.  Signage Management:

• Develop and maintain general buffet signage for clarity.
• Ensure all buffets are appropriately labeled.
• Collect and clean signage, placing it back where it belongs.

4.  Equipment and Setup Management:

• Assess and prepare necessary equipment for scheduled events.
• Keep track of event inventory (chafing dishes, sternos, linens, etc.)
• Set up buffets according to standards and event specifications.

5. Venue Maintenance:

• Conduct nightly walk-throughs to reset event spaces (post event).
• Clean and organize event equipment, spaces, and signage.

6. Event Team Support:

• Assist the team with event preparation and inventory management (drink tickets, wristbands, white bags, etc.)
• Liaise with the Manager on Duty (MOD) to confirm staff allocations.
• Coordinate with front of house staff to designate event areas.
• Ensure an event coordinator is present for each event.

7. Event Coordination:

8. Communication and Calendar Management:

• Keep an eye on the event calendar daily
• Email Frisco managers about upcoming events within a 7-day window.

9. During Event Support:

• Monitor replenishments and coordinate with food runners.
• Act as the main point of contact for event hosts, letting them know when they are getting close to minimum/answering any questions.

10. Post-Event Duties:

• Buffet takedown and restore event spaces.
• Update inventory needs and inform Krystal if anything needs to be ordered. 

Qualifications:

• Obtain a Food Handlers permit
• Be prompt and dependable.
• Obtain a TABC Certification
• Positive, Committed, Trustworthy, and Responsible
• A heart for hospitality
• Experience working in a fast-paced, high-energy restaurant/bar.

If this makes you ready to “Go. All. Out.,” we would love to welcome you to the show and adopt you into our family!