Senior Legal Secretary

D3 Search is currently seeking a Snr. Floater Legal Secretary on behalf of a prominent boutique full-service law practice with its headquartered offices located in Pasadena, CA (91101).

Position Title ???? :

Snr. Floater Legal Secretary

• Important Note: 5+ yrs. relevant litigation legal secretary experience/expertise is REQUIRED.

Location/Map ???? :

Pasadena, CA (91101)

Employment Status:

Full-time/direct-hire employment. Non-exempt role (OT eligible in accordance w/ CA laws).

Employer Work Model:

Flexible hybrid 3 onsite/2 remote work model.

Position Summary ???? :

The Snr. Floater Legal Secretary role supports attorneys in all of the firm's practice groups/depts. ~ litigation, corporate, real estate, family law, & private wealth (T&E) practices. Successful candidates will be highly organized and proactive contributors with a robust knowledge of court rules and procedures who enjoy working on high performing teams.

General Responsibilities ???? :

• Scan and photocopy documents, send documents to clients via mail or email
• Maintain paper files and electronic files in document management system (iManage)
• Prepare new client matter forms, initiate conflict checks, and set-up new client files
• Maintain attorney CLE records and certificates of attendance
• Maintain attorney calendars, confirm appointments, prepare files for meetings with clients
• Schedule conference calls and make travel arrangements
• Prepare travel expense reports and submit reimbursement requests to Accounting Department
• Maintain and update attorney contact lists
• Open incoming and interoffice mail, review for content and direct accordingly
• Initiates follow up on all pending deadlines
• Enter, revise and balance attorney time on billing system, mail or email monthly bills to clients, work closely with Accounting Department to resolve client billing issues
• Complete attorney registration to various courts and state agencies
• Communicate with clients directly or as requested by attorneys
• Create, modify, and finalize presentation materials for webinars, seminars, and training purposes

Education & Qualifications ???? :

• High School Diploma or GED equivalent required; college degree preferred
• Certificate of completion from an ABA approved paralegal program
• Thorough understanding of court rules, filing processes and procedures
• Extensive knowledge of litigation deadlines and litigation processes
• Experience supporting active litigation practices
• Highly organized, detailed oriented and able to produce an accurate work product
• Ability to work with multiple lawyers on multiple client matters at the same time
• Personable, approachable and possesses a high level of integrity and accountability
• Enjoys working with a diverse range of individuals and demonstrates compassion and diplomacy when dealing with clients
• Trustworthy and able to maintain absolute confidentiality
• Consistently positive and professional demeanor
• Strong verbal and written communication skills
• Demonstrates initiative, resilience and resourcefulness
• Able to follow directions accurately and work independently
• Experience with and a high level of proficiency required for Microsoft Office (Word, Excel & PowerPoint),
• iManage (or similar DMS), Best Authority, CCC Macros (or similar application), Adobe Pro, Law Toolbox.
• Experience with e-discovery platforms, such as Lexbe, Disco or similar, required
• Experience with remote discovery platforms including loading exhibits for depositions

Annual Compensation ????/Salary ???? & Benefits:

Starting annual salary is 110K~ DOE/DOQ. Employer offers a comprehensive & robust health benefits package, generous PTO, 401K, paid parking onsite, hybrid 3/2 work model, annual reviews & lucrative bonuses, etc.

If interested in this Snr. Floater Legal Secretary role with this highly respected national defense practice with a long-standing office located in Pasadena, CA (91101) , and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

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D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.