Office Coordinator

Job Summary

We are seeking an organized and service-oriented Office Coordinator for a direct hire opportunity in Hatillo, PR. This role supports daily branch operations within the staffing and employment services industry, with a focus on applicant processing, recruiting support, client assistance, office administration, and temporary associate support.

The Office Coordinator is an important part of a collaborative, fast-paced team environment where professionalism, accuracy, and excellent customer service are essential. This opportunity is ideal for someone who enjoys working with people, staying organized, managing multiple priorities, and contributing to a positive office experience for applicants, temporary associates, clients, and internal team members.

This role offers the opportunity to build experience in recruiting operations, applicant coordination, payroll processing, compliance-focused documentation, and administrative systems. Candidates who are detail-oriented, flexible, dependable, and eager to grow in a supportive team setting are encouraged to apply.

Key Responsibilities

- Greet visitors, answer incoming phone calls, route calls promptly, and provide professional support to applicants, clients, and temporary associates.
- Monitor job advertisement responses, process applicants, prescreen candidates, administer evaluations, record scores, and schedule interviews.
- Enter and maintain applicant information in the office automation system while ensuring records are accurate and compliant with internal quality standards.
- Provide ongoing customer service and operational support to temporary associates, including assistance with questions and branch processes.
- Coordinate administrative office activities such as team meetings, reports, task audits, documentation, and general office procedures.
- Process weekly temporary employee payroll by the required deadline with accuracy and attention to detail.

Compensation and Benefits

- Job Type: Direct Hire.
- Salary Range: $27,000 to $31,000 per year.
- Location: Hatillo, PR.
- Work arrangement may include working remotely and/or from a designated company location as required, based on business, branch, division, and performance needs.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support branch fulfillment operations, applicant processing, recruiting coordination, and office administration.
- Prescreen applicants, schedule interviews, enter candidate data, and maintain accurate records.
- Process weekly temporary payroll and assist with reports, audits, and internal office procedures.
- Provide customer service to applicants, visitors, clients, temporary associates, and internal team members.

-BA in Human Resources | Business Administration related field  required.
- 1 to 2 years of relevant experience preferred for this experience level.
- Basic computer skills and strong computer aptitude required.
- Ability to type approximately 36 WPM and perform basic computer tasks, including internet searches and creating documents.
- Effective written, verbal, and electronic communication skills.
- Strong customer service skills with the ability to interact professionally with applicants, visitors, employees, and clients.
- Ability to work independently, remotely, onsite, and in a team environment as business needs require.
- Detail-oriented, flexible, dependable, and able to stay focused in a fast-paced, sales-oriented environment.
- Ability to interface with employees and contacts at all levels with professionalism and discretion.
- Ability to manage multiple tasks with a strong sense of urgency and minimal supervision.

Preferred Qualifications

- Prior experience in staffing, recruiting, human resources, customer service, administrative support, payroll processing, or branch operations.
- Experience working with applicant tracking systems, office automation systems, or candidate databases.
- Familiarity with maintaining records in accordance with quality standards, compliance procedures, or ISO-related processes.
- Bilingual communication skills may be helpful in a candidate-facing and client-facing office environment.