Administrative Assistant

Job Description

Job Description

Robert Half is working on a long term part-time (20 - 25 hours a week) opportunity with one of our top clients. Our client, a public-sector organization, is seeking an organized and detail-oriented Administrator to support its Community Development Department and Permit Center. This role will provide a combination of administrative, customer service, and office support while assisting with permit processing, invoicing, contracts, and daily departmental operations.

Key Responsibilities

• Provide general administrative and office support to the Community Development Department and Permit Center.
• Assist with processing, tracking, and routing permits, applications, plans, and related documentation.
• Route permit applications and materials to appropriate departments, reviewers, and external agencies.
• Process and track invoices, payments, purchase orders, and other financial documentation.
• Assist with routing contracts and agreements for review, approval, signatures, and execution.
• Maintain accurate electronic and physical files, records, and departmental documentation.
• Answer phones, respond to emails, greet visitors, and provide professional customer service to residents, contractors, developers, and the public.
• Respond to general inquiries and direct customers to appropriate staff or resources.
• Prepare correspondence, reports, forms, spreadsheets, and other administrative documents.
• Schedule meetings, maintain calendars, coordinate appointments, and assist with meeting logistics.
• Perform data entry and update information within departmental databases and tracking systems.
• Order and maintain office supplies and assist with general office organization.
• Receive, sort, and distribute mail and correspondence.
• Support department staff with special projects and other administrative duties as assigned.

Qualifications

• Experience supporting a government agency, Community Development, Planning, Building, Public Works, or Permit Center environment is preferred.
• Experience with invoicing, contracts, purchase orders, or financial documentation is a plus.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and work effectively in a fast-paced, public-facing environment.2+ years of administrative, office coordination, or customer service experience.