Event Coordinator

MBMentors

Monthly Meeting Event Coordinator

Seeking a friendly, organized individual to support a monthly breakfast meeting (Sept-April) in downtown Minneapolis. Responsibilities include coordinating catering, setting up food and materials, greeting attendees, and managing light cleanup. Must be punctual and detail-oriented. You'll play a key role in creating a welcoming environment for approximately 60 participants.

Location: 625 South 4th Street, Minneapolis

Time Commitment: ~10-15 hours/month

Schedule: Second Thursday of each month, February - October 2026, 7:30 - 10:30 AM.

Responsibilities Include:

Pre-Event (3-5 days before):

Order breakfast and additional coffee from established vendors (e.g., Panera, Brueggers, Starbucks)
Coordinate timely delivery (by 7:15 AM) via DoorDash or directly with the vendor
Order blank name tags and markers and bring to event

On-Site (Day of Event):

Arrive by 7:15 AM to meet delivery driver and escort food to the dining room
Ensure breakfast is fully set up by 7:45 AM
Make coffee available for the mid-morning break (either pre-ordered or picked up)
Set up and staff welcome table with name tags and printed agendas
Greet and check in participants and speakers
Begin cleanup of the dining area at 9:30 AM

Success in This Role Requires:

Strong organizational skills and punctuality
Friendly, welcoming demeanor
Dependability in coordinating catering and event logistics
Between 10-15 hours/month

Apply

Vacancy posted 4 days ago

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