Confidential Executive Coordinator

Responsibilities Provide high-level administrative and strategic support to the Senior Vice Chancellor and the Associate Vice Chancellor/Chief of Staff, ensuring seamless daily operations and effective execution of priorities. Manage complex and dynamic calendars, prioritizing meetings and engagements to align with executive goals and institutional initiatives. Assist the Senior Vice Chancellor in maintaining a weekly calendar of the deliverables and deadlines of OCM’s eight divisions by coordinating regular updates from team leaders. Serve as a key point of contact, facilitating communication between senior leadership, internal departments, and external stakeholders with professionalism and discretion. Prepare executive-level invitations, correspondence, reports, and briefings, ensuring clarity, accuracy, and alignment with leadership priorities. Coordinate all aspects of travel, including detailed itineraries, logistics, and expense reconciliation. Organize high-level meetings and engagements, develop agendas, prepare materials, capture key takeaways, and ensure timely follow-ups. Oversee office operations, maintaining executive records, databases, and confidential files with precision and confidentiality. Support the execution of strategic initiatives and high-profile University events, including CUNY Arts, ensuring alignment with leadership objectives. Provide additional executive support to the Chancellor’s Office and other senior leadership as needed, adapting to shifting priorities in a fast‑paced environment. Assist with other administrative functions as required. Qualifications Minimum: Bachelor's degree required. Preferred: Balance various responsibilities to address conflicting priorities and deadlines. Prioritize and work accurately in a fast‑paced environment with short turnaround deadlines, managing multiple assignments and projects simultaneously, and following through on issues in a timely manner. Work under pressure and meet deadlines. Collaborate with multiple academic and administrative offices across the University. Maintain confidentiality and professionalism. Articulate, self‑motivated, highly resourceful, well‑organized, detail‑oriented and flexible. Exhibit excellent customer service, interpersonal and communication skills (verbal and written) to interface with large and diverse internal and external contacts. Possess at least two years’ experience working in a higher education setting. Compensation and Benefits Salary range is $72,236 - $82,297 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC‑CUNY collective bargaining agreement. CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. #J-18808-Ljbffr The City University of New York