Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator with relevant experience to support daily front-desk operations and broader office administration for a retail corporate environment in Charlotte, North Carolina. This Long-term Contract position combines detail-oriented lobby coverage with flexible administrative assistance, requiring someone who can create a welcoming experience while keeping office activities organized and running smoothly. The ideal candidate brings strong communication skills, sound judgment, and the ability to adapt to shifting priorities while interacting confidently with employees, leaders, visitors, and vendors.

Responsibilities:
• Deliver dependable front-lobby coverage each day during scheduled breaks and step in whenever primary reception support is unavailable.
• Welcome guests, candidates, suppliers, and team members in a detail-oriented and courteous manner while ensuring they are directed to the appropriate contact or destination.
• Manage incoming phone calls and general inquiries, providing accurate information and routing requests efficiently.
• Uphold office access, visitor check-in, and security practices to maintain a safe and orderly reception area.
• Keep the lobby neat, presentable, and ready to receive visitors throughout the workday.
• Notify internal staff promptly about guest arrivals, package deliveries, and other reception-related matters.
• Assist departments with administrative tasks such as document preparation, scanning, filing, copying, and distribution of materials.
• Support meeting logistics, conference room readiness, office events, mail handling, shipping activity, and supply coordination as business needs require.
• Contribute to special projects and provide extra administrative coverage during busy periods, team absences, or changing office priorities.• Previous experience in reception, administrative support, customer service, hospitality, or a corporate office setting is preferred.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Excellent organizational abilities and careful attention to detail in a fast-paced office environment.
• Demonstrated discretion and professionalism when handling confidential or sensitive information.
• Reliable, punctual, and adaptable approach to supporting shifting priorities and varying departmental needs.
• Comfortable answering inbound calls and coordinating schedules or calendars as needed.
• Proficiency in general administrative assistance and standard office support functions.