Payroll Specialists

Payroll Specialist

LHH Recruitment Solutions is seeking multiple Payroll Specialists to support our client at their Sparks, Nevada location. (Reno Metro Area)

Under general supervision, responsible for processing payroll for operating companies ensuring proper and timely processing of weekly and bi-weekly payroll across multiple states.

Essential Responsibilities

• Processes weekly and biweekly multi-state payroll, including garnishments, deductions and taxes consistent with federal and state wage and hour laws.
• Processes manual check requests for terminations and payroll adjustments for all operating companies.
• Reviews hours for accuracy before importing from the timeclock system (Timeclock Plus) to the HRIS system (JD Edwards).
• Submits payroll file weekly to vendor for processing on time.
• Prepares all payroll related analyses as required by management.
• Researches payroll problems and resolves discrepancies.
• Works with all operating company's payroll personnel to ensure payroll processes are followed and accurate recordkeeping is maintained.
• Answers payroll-related inquiries as well as policy and procedural questions from operating company's payroll coordinators or Corporate employees.
• Performs data entry for direct deposit (new, changes, deletions) and employee tax elections.
• Provides monthly reports for managers.
• Supports month end tasks.
• Assists with Paid Time Off (PTO) and Payroll accrual processes.
• Support team with tax reporting processes and payment of employer and employee withholdings, W-2s, and other mandated tax adjustments and filings.
• Processes wage garnishment orders, including the setup of the deductions and the coordination with operating company's payroll coordinators and outside agencies to ensure accuracy and timeliness of the deduction.
• Prepares garnishment payments with 3rd party vendor and Accounts Payable (AP).
• Processes all 401K changes for union and non-union employees as wells as third party sick pay.
• Completes reconciliation process of time clock and HRIS hours, 401K deferrals and loans.
• Works with Information Technology (IT) to research and resolve issues and/or technical problems. Expedites issues as necessary to ensure accurate payroll is processed timely.
• Assists with HRIS maintenance and testing.
• Supports the implementation of new companies into the payroll system.
• Remains current with multi-state payroll rules and regulations in an effort to ensure compliance.
• Other duties as assigned.

Qualifications

• Two years of related payroll processing experience including experience running and creating query reports (e.g., Showcase, Hubble reporting).
• High school diploma or GED required.
• Bachelor's degree preferred.
• FPC or CPP certification desired.
• Technical and professional principles, practices, laws, applications and programs in position related area including basic knowledge of payroll regulations, procedures and knowledge of California Wage and Hour rules.
• Current developments and trends in areas of expertise.
• Working knowledge and experience with payroll systems (e.g., JD Edwards, SAP, Peoplesoft, etc.)
• Timekeeping programs (e.g., TimeClock Plus, Kronos, etc.) and interfacing with external payroll processing vendor (ADP or similar); experience as a team member in the implementation or upgrade of timekeeping/payroll systems.
• Computer programs, including Microsoft Office suite of applications.

Equal Opportunity Statement

Equal Opportunity Employer/Veterans/Disabled