Recreation Coordinator

Position Information The purpose of this classification is to coordinate a variety of recreational, outdoor, athletic, and therapeutic recreation programs, activities, and special events for the community and to assist with facility operations. Essential Functions Supervises, directs, and evaluates assigned staff of seasonal employees, volunteers, interns , sports officials, or other workers, to include processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; conducts training activities. Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees, program participants, and other individuals; initiates any actions necessary to correct deviations or violations. Plans, organizes, conducts, and supervises various athletic and recreational programs, activities, and events for the community in general or for a specific segment of the community; coordinates recreational, therapeutic recreation, athletic, or leisure activities at various parks and facilities. ; Develops program goals, objectives, and priorities; researches effectiveness of programs, events, or activities currently provided by other organizations; assesses community needs/interests and recommends appropriate programs/activities; evaluates participation levels and overall success of each event and recommends addition, deletion, or revision of programs as appropriate. Promotes programs within the community; provides information and promotional and information to the business operations division. Prepares seasonal brochure information to assist staff in advising, scheduling, and registering customers in programs and activities. Plans and coordinates arrangements for events and reservations; schedules activities and rentals to avoid conflicts with other scheduled events; reserves facilities and equipment needed for each event; determines minimum/maximum levels of program participation; schedules instructors, camp directors/counselors and volunteers for classes, camps and facility reservations. Coordinates and conducts registration and reservations for events/activities; assists in developing registration procedures; receives completed registration forms reviews for completeness; calculates appropriate fees, collects payments, and issues receipts; creates participant rosters for each activity; issues equipment, handouts, keys, or other items to instructors; maintains records. Assists Recreation Board and supervisors with enforcement of County/facility rules/regulations during programs/activities; monitors conduct of program participants, responds to situations involving disruptive behavior or other problems, and assists with implementation of disciplinary actions against participants/spectators. Maintains inventory of equipment, supplies, and materials; ensures availability of adequate supplies and materials to conduct programs/activities; initiates orders/requests for new/replacement items; conducts periodic inventory counts; coordinates maintenance, repair, and replacement of equipment. Conducts safety inspections of facilities, fields, and equipment; inspects facilities to ensure timely preparation for scheduled activities; reports problem situations to appropriate personnel. Performs administrative tasks; prepares daily, weekly, and monthly activity reports reflecting program enrollment, revenues, expenditures, or other data; prepares timesheets for seasonal employees and volunteers; maintains accurate, current program and reservation records; assists in developing budget for assigned area; monitors expenditures to ensure compliance with approved budget. Prepares or completes various forms, reports, correspondence, activity reports, program revenue reports, attendance reports, program outlines, activity/event schedules, work orders, timesheets, purchase requisitions, accident reports, safety checklists, or other documents. Receives various forms, reports, correspondence, purchasing records, revenue reports, participation reports, registration forms, employment applications, activity/event schedules, , accident reports, rule books, policies, procedures, instructional materials, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, e-mail, Internet, or other programs. Operates County vehicles to transport program participants during field trips or other activities. Operates and stores a variety of equipment, tools, cleaning supplies, and general office equipment. Responds to suggestions, questions, or complaints related to programs and activities; provides information, researches problems, and initiates problem resolution. Communicates with supervisor, other departments, employees, volunteers, class instructors, coaches, sporting officials, athletic organizations, program registrants/participants, parents, spectators, vendors, sales representatives, event sponsors, local businesses, the public, the media, community organizations, outside organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Provides information to the community regarding recreation/athletic programs, activities, facilities, schedules, fees, and related issues. Attends various meetings as needed. Maintains a comprehensive, current knowledge of applicable rules, regulations, and guidelines; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations and certifications; attends conferences, workshops, and training sessions as appropriate. Monitors recreation center operation, coordinates public recreation programs and services in the recreation centers and outside at facilities in assigned region. Works a flexible schedule as needed. Assignment to recreation programs and services may include the following additional duties Monitors recreation center operation, coordinates public recreation programs and services in the recreation centers and outside at facilities in assigned region. Works a flexible schedule as needed. Additional Functions This classification is designated as a safety sensitive position which is subject to random drug and alcohol testing and any other drug testing methods as stated in policies adopted by Forsyth County concerning drug and alcohol. Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, processing incoming/outgoing mail, distributing documentation, or posting information at parks. Performs light maintenance/housekeeping tasks associated with maintaining event sites or work areas, which may include sweeping/mopping floors, cleaning tables/counters, cleaning kitchen sinks/refrigerators, picking up trash, setting up tables/chairs, moving bleachers or goals to accommodate leagues, spreading dirt, cleaning dirt from bases, raking ball fields, applying chalk/paint lines to ball fields, unloading deliveries, or erecting holiday decorations. Performs officiating or scorekeeping functions during league games as needed. Provides assistance to other employees or departments as needed. Minimum Qualifications Performs other related duties as required. Bachelor’s degree in Park and Recreation Administration or a related field from an accredited college or university; supplemented by one (1) year previous experience and/or training involving recreation program administration, or athletic league coordination, or Therapeutic Recreation, public interaction, and supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver’s license. Possession of Certified Parks & Recreation Professional (CPRP) status through the National Recreation & Parks Association (NRPA) is preferred but not required. For therapeutic recreation coordinators, possession of Certified Therapeutic Recreation Specialist (CTRS) status through the National Council for Therapeutic Recreation Certification (NCTRC) is preferred but not required. Benefits Provided By Forsyth County To Full-time Employees Personal Leave Accrual 0 - 4 Years - 20 days per year - 6.16 hours per pay period 5 - 14 Years - 25 days per year - 7.70 hours per pay period 15+Years - 30 days per year - 9.24 hours per pay period Observed Holidays New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2). Medical Insurance Aetna Choice POS II - $2000 Individual Deductible (Basic Plan) Aetna Choice POS II - $1000 Individual Deductible (Plus Plan) Kaiser Permanente HMO- $0 Individual Deductible Dental Insurance Base $1,000 Plan Buy-Up $1,500 Plan Vision Insurance The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts. Basic Life & AD&D Insurance The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit. Disability Insurance – Short Term and Long Term 100% paid by Forsyth County. Eligibility begins date of hire. Short Term Disability 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks. Long Term Disability 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation). Additional Life Insurance And AD&D Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children. Retirement Plan (401K) Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire. Six Months through One Year of County Service Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save. Years One through Five Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay. Years 5 through 10 The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%. After 10 Years of Service You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay. 01 Yes No 02 Yes No 03 Yes No 04 Yes No Required Question #J-18808-Ljbffr