Legal Notice Administrative Associate

Job Description

Job Description

Job Title: Legal Notice Associate

Company: Schneps Media

Location: (West Hempstead or Little Neck office)

Job Type: Full-Time

About the Role

Schneps Media is seeking a highly organized, detail-oriented Legal Notice Associate to join our team. In this role, you will be responsible for receiving, processing, and inputting a high volume of legal notices on behalf of our clients.

Because legal advertising requires strict adherence to statutory requirements, absolute precision and flawless attention to detail are paramount . You will act as a primary point of contact for clients, ensuring they receive prompt customer service and all required documentation—including tearsheets and notarized affidavits—within strict deadlines.

Key Responsibilities

• Data Entry & Processing: Accurately receive, review, and input a high volume of legal notices into our publishing systems.

• Client Service: Provide exceptional, prompt, and professional communication to clients via email and phone.

• Tracking & Workflow Management: Monitor the lifecycle of each advertisement from submission to publication, ensuring no deadlines are missed.

• Compliance Documentation: Coordinate, compile, and distribute all necessary post-publication paperwork, including tearsheets, legal affidavits and client specific reports.

• Notary Duties: Administer and execute notarized affidavits of publication for clients in a timely manner.

Qualifications & Skills

• Unwavering Attention to Detail: Ability to spot minor errors or discrepancies in high-volume, text-heavy legal documents.

• Strong Communication: Excellent written and verbal communication skills for clear, professional client interaction.

• Tech-Savvy: Proficient with Google Workspace (G Suite) , including Gmail, Google Docs, and Google Sheets.

• Thrives Under Pressure: Proven ability to work efficiently in a fast-paced, deadline-driven environment.

• Notary Public: Must currently be a licensed Notary Public, or be willing and able to obtain a Notary license immediately upon hire (company-supported).

What We Offer

• $18/hour and benefits package.

• A supportive, fast-paced team environment.

• Opportunities for professional growth within a leading media company.