Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Dallas, Texas in a contract-to-permanent capacity. This role is ideal for someone who brings strong attention to detail, enjoys working with high-volume invoice activity, and can keep payment processes organized and accurate. The position supports day-to-day payable operations, reporting, and month-end activities while partnering with internal departments and vendors to resolve issues efficiently.

Responsibilities:
• Manage daily accounts payable activity by entering and tracking financial transactions with a high level of accuracy and timeliness.
• Examine invoices, assign the correct accounting codes, and record them in the accounting system with complete supporting details.
• Compare invoices against purchase orders and related documentation to confirm accuracy before processing.
• Investigate vendor statement issues, reconcile account balances, and resolve outstanding discrepancies through follow-up research.
• Assist with payment execution, including ACH activity and check runs, to help ensure vendors are paid correctly and on schedule.
• Maintain organized accounts payable files and documentation so records remain current, complete, and audit-ready.
• Build and review payable reports in Microsoft Excel, using tools such as formulas, VLOOKUP, and pivot tables to analyze data.
• Respond to questions from vendors and internal stakeholders regarding invoice status, payment timing, and account variances.
• Contribute to month-end close by preparing AP-related support, reviewing open items, and helping finalize reporting.
• Provide additional accounting and administrative support as business needs require.• Hands-on experience in accounts payable and invoice processing within a fast-paced accounting environment.
• Proven ability to code invoices accurately and apply appropriate account classifications.
• Working knowledge of payment methods such as ACH and check processing.
• Proficiency in Microsoft Excel, including formulas, VLOOKUP, and pivot tables.
• Experience performing reconciliations, researching discrepancies, and resolving vendor-related issues.
• Strong attention to detail with the ability to manage deadlines and maintain accurate financial records.
• Effective communication skills for interacting with vendors and cross-functional internal teams.