Office Manager (17526)

Florida A&M University's College of Education is pleased to announce the acceptance of qualified applications for the Office Manager vacancy.


Responsibilities


The incumbent will be responsible for performing secretarial and clerical duties for the College of Education. Responsibilities include managing procurement processes, including creating purchase requisitions, submitting invoices, ordering office supplies, contracting services, and handling property control tasks for the department.


Prepare correspondence, memorandums, reports, meeting agendas, course syllabi, and evaluations; Set up and maintain confidential files, as well as paper and electronic filing systems, for faculty and student records; Assist students with registration questions; The incumbent will direct questions to the appropriate departments for prompt assistance and will open, read, route, and distribute incoming mail and other materials accordingly; Serve as the Travel Representative, creating travel authorizations (TAs), expense reports (ERs), and cash advances (CAs) for the College; and additional duties may be assigned as needed.


Minimum Qualifications


A high school diploma or equivalency and five years of related experience; or a combination of post high school education and experience equal to five years.


Recommended Competencies


Knowledge of academic resources available to students;
Ability to communicate effectively, verbally and in writing;
Knowledge of office practices, procedures and etiquette;
Ability to priortize, organize and perform multiple work assignments;
Ability to establish and maintain effective working relationship; and,
Proficient in Microsoft Office.


Pay Plan


This is an USPS (University Support Personnel System) position.


Conditions of Employment


Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.


Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.


Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.


How To Apply


Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.


Reasonable Accommodation


If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at View phone number on click.appcast.io at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS View phone number on click.appcast.io.


Equal Opportunity/Access


Florida A&M University is an Equal Opportunity Employer.


Veterans'


Preference will be given to eligible Veterans' and spouses of Veterans' as required by Florida Statutes.