Administrative Specialist

Launch Your Career in Hospitality & Operations

Administrative Intern Location: Fort Lauderdale, FL

About Vacatia

At Vacatia, we're reinventing vacation ownership by combining hospitality, technology, and service to deliver exceptional experiences for owners and guests. What began in 2013 as a vacation rental marketplace has evolved into a full-service hospitality platform and one of the fastest-growing resort management companies in the U.S. As we continue to scale, we're building a team of driven, curious, and detail-oriented individuals ready to grow with us.

Your Mission

As an Administrative Intern, you'll play a key role in supporting daily operations and ensuring data accuracy across our systems. This is a hands-on opportunity to gain real-world experience in a fast-paced, professional environmentwhere your attention to detail and organization will directly impact team efficiency and overall business success.

Why You'll Love Working at Vacatia

Build the Future: Gain valuable experience within a growing hospitality and technology company. Impact That Matters: Your work supports critical data accuracy and operational efficiency across teams. Innovation at Scale: Be part of a company that blends hospitality with modern systems and processes. Autonomy and Ownership: Take ownership of your tasks while learning best practices in administration and operations. Culture of Growth: Work alongside supportive leaders invested in your development and career progression.

Your Impact

• Enter, update, and maintain customer and account data with a high level of accuracy
• Review and verify data, identifying discrepancies and ensuring completeness across systems
• Prepare and organize information for data entry and processing
• Support document management including scanning, copying, filing, and shredding
• Track and log information using Microsoft Excel
• Assist with invoice printing, mailing, and administrative workflows
• Utilize office equipment including printers, scanners, and phones
• Answer calls and respond to emails professionally, representing Vacatia with excellence
• Support database maintenance, backups, and data integrity processes
• Assist with testing system updates and identifying data-related issues
• Contribute to a collaborative team environment and support additional tasks as needed

What You Bring

• Currently pursuing or recently completed a degree in Business, Hospitality, or a related field (preferred)
• Proficiency in Microsoft Office (especially Excel and Word)
• Typing speed of 40+ WPM
• Strong attention to detail and organizational skills
• Ability to multitask and work in a fast-paced environment
• Strong communication skills and a professional demeanor
• High level of integrity and ability to handle confidential information responsibly

Join Us

If you're looking to kickstart your career and gain meaningful, hands-on experience in a growing company, Vacatia is the place for you. Bring your curiosity, precision, and driveand we'll provide the opportunity to learn, grow, and make an impact from day one.