Project Billing Coordinator

Job Description

Job Description

LHH is assisting a client with their need for a Project Billing Coordinator . This is a direct hire opportunity in Charlotte, NC. This is an onsite position offering some flexibility with scheduling. This is a small tight-knit team with a family-oriented culture.

Key Responsibilities

• Prepare, process, and submit customer invoices accurately and in accordance with contract terms.
• Manage accounts receivable aging, monitor outstanding balances, and follow up with customers regarding past-due invoices.
• Post customer payments, apply cash receipts, and reconcile customer accounts.
• Support construction-specific billing processes, including progress billing, retainage, change orders, lien waivers, and project documentation.
• Research and resolve billing discrepancies, short payments, unapplied cash, and customer account issues.
• Partner with project managers, operations, and customers to confirm billing details, project status, and required supporting documentation.
• Maintain accurate AR records, customer files, contracts, invoices, and collection notes.
• Assist with month-end close activities, reporting, and account reconciliations related to accounts receivable.
• Provide professional customer service while supporting timely collections and maintaining positive client relationships.

Qualifications

• 2+ years of accounts receivable, billing, or collections experience required.
• Construction industry experience preferred.
• Experience with construction billing, lien waivers, change orders, or project-based invoicing strongly preferred.
• Strong understanding of accounts receivable processes, payment applications, account reconciliations, and aging reports.
• Proficiency with Microsoft Excel and QuickBooks or ERP systems.
• High attention to detail with strong organizational, follow-up, and problem-solving skills.
• Ability to communicate professionally with customers, vendors, project managers, and internal accounting teams.
• Ability to work independently, prioritize deadlines, and manage multiple accounts or projects in a fast-paced environment.

Pay Details: $55,000.00 to $60,000.00 per year

Search managed by: Emma Claris

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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