AP/AR Coordinator

Job Description

Job Description

Description:

The AR-AP Coordinator is a detail-oriented and highly organized individual to support our financial operations and project management processes. This role involves handling accounts payable, compiling job budgets, and managing key project administration tasks within the Foundation software and other systems. Strong communication skills, excellent attention to detail, and experience in construction administration or a similar field are important.

Key Responsibilities:

Accounts Payable

· Verify invoices against remaining balances in Foundation software

· Match material and trucking invoices with field-submitted tickets

· Code and enter invoices into Foundation

· Flag and log invoices that cannot be entered (“blackhole”) and update status on Slack

Budget Management

· Run and compile job budget reports across all projects

· Enter budget adjustments as provided

· Compile monthly financial reports for leadership

Project Administration

· Set up new jobs in Foundation and internal dashboards

· Create and maintain schedule of values in Foundation and client billing systems

· Process and enter client billings in internal and external systems

· Prepare and file Notices to Owners and Liens

· Add new project phases in Foundation and dashboards

· Issue insurance certificates and track subcontractor insurance

· Process and track project change orders in Foundation and Excel dashboards

· Draft and send contracts and change orders to subcontractors

· Maintain vendor records and process new vendor packets

• High School Diploma
• 2+ years’ experience in construction administration, accounting, or project coordination
• Proficient in Foundation software (or similar ERP system)
• Strong understanding of accounts payable and billing processes
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and file sharing platforms.
• Ability to work independently and support multiple team members.

Physical Requirements

The AR-AP Coordinator position is primarily office-based but may require light physical activity from time to time. The following are typical physical demands associated with this role:

• Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking within the office or jobsite.
• Manual Dexterity: Frequent use of hands for typing, writing, and handling paper documents or office equipment.
• Visual Requirements: Ability to read and interpret detailed documents (e.g., construction drawings, specifications, spreadsheets) on paper and screen.
• Hearing/Speaking: Clear communication via phone, video conferencing, and in-person meetings.
• Lifting/Carrying: Occasionally lift or carry items such as rolled plans, file boxes, or bidding documents weighing up to 25 pounds.
• Mobility: Occasional travel to project sites or delivery locations may be required; ability to enter active job sites safely (PPE provided).

Benefits

At EHC, we value our team and invest in their well-being and long-term success. As an Estimating Coordinator, you will have access to a comprehensive benefits package that includes:

• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Health, dental, and vision insurance
• Health Savings Account (HSA)
• Life Insurance
• Short Term Disability
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

EHC, Inc. is an Equal Opportunity Employer and complies with all applicable Equal Employment Opportunity (EEO)/Affirmative Action requirements. We also participate in USCIS E-Verify for all EHC employees to ensure a legal workforce. We are proud to provide a drug-free workplace.

To learn more about who we are and what we do, visit us at: