Administrative Coordinator II

Do you excel at creating a welcoming environment and enjoy managing multiple tasks while staying cool, calm, and collected? Then we want you on our team of office pros! As an Administrative Coordinator II, you'll be the friendly face that greets visitors and helps keep our offices running smoothly. You'll be responsible for the efficient front desk operations of our facilities and will ensure all visitors are welcomed with a smile and processed in accordance with security procedures. You'll be providing stellar customer service, keeping office supplies stocked, maintaining breakrooms and conference rooms, and supporting fun company events and catering. You will also show off your organizational skills by maintaining contact information, desktop instructions, and digital filing systems, help with onboarding new employees, and assist with special projects for Administration, Human Resources, and Security. The Mission Solutions and Technologies (MST) business area provides affordable, turn‑key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers. Responsibilities Manage visitor registration and security compliance. Answer and direct all incoming calls courteously and efficiently. Ensure optimal supply levels and coordinate equipment servicing. Arrange travel plans for Managers and Directors as needed. Track and manage office, breakroom and other supply budgets. Organize and facilitate high‑level meetings and conference room setups. Handle moderately complex expense reports and purchase requisitions. Maintain advanced filing systems and databases. Manage schedules and appointments for teams or departments. Assist with basic scheduling and routine administrative tasks. Prepare and edit simple documents, memos, and basic reports. Act as a point of contact for seating matters and approval makers. Coordinate efforts within a single department or small team. Assist with organizing small‑scale team‑building activities. Qualifications – Must Have High school diploma or equivalent. 3+ years of relevant experience in office administration or administrative support. Higher level relevant degree may substitute for experience. Beginner to intermediate use of Ticketing Systems (e.g. Service Now), Seating Software (e.g. Visual Directory), and Procurement Systems (e.g. Ivalua). Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, OneNote, SharePoint Online), Multi‑line Phone Systems (Cisco Attendant Console), and Facility Access Control Systems (C‑Cure, Splan VMS). Qualifications – Preferred Associate's degree in Business Administration or related field. Prior experience in the Aerospace and Defense industry. Advanced knowledge of Workday or similar HRIS systems. Administrative certifications advantageous. Basic knowledge of administrative practices and clerical tasks and exposure to office environments. Professional demeanor and excellent communication skills. Strong organizational skills and ability to manage multiple tasks simultaneously. Effective time management and teamwork abilities. Problem‑solving capability to identify straightforward problems and contribute solutions under guidance. Experience maintaining a secured facility, or working in a U.S. military or Department of Defense (DOD) environment. Industry standard security and safety protocol experience. Essential Functions Ability to lift up to 20 lbs. Ability to stand or sit for long periods. High proficiency with computers and office equipment. Manual dexterity for handling office supplies and equipment. Ability to work in an office or hybrid environment. Travel may be required. Benefits The position offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more. Security Clearance This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship is required as the role necessitates an active U.S. Security Clearance for employment. Non‑U.S. citizens may not be eligible to obtain a security clearance. #J-18808-Ljbffr