Administrative Support Coordinator

Salary : $39,291.20 Annually
Location : Commissioners - 35 Greene St., Xenia, OH
Job Type: Full Time
Job Number: 26-00058
Department: County Administration
Opening Date: 06/29/2026
Closing Date: Continuous


Description


The advanced level class works under general supervision & requires thorough knowledge of administrative policies & procedures, clerical & secretarial procedures in order to provide secretarial & non-routine administrative support (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments) & if assigned, acts as lead worker over lower-level administrative &/or office support staff.

Normal Working Hours: Monday - Friday; 7:30am - 4:00pm

Duties/Responsibilities


Prepares/composes routine and non-routine correspondence, reports, charts, tables and graphs from general direction; Researches various issues and topics for elected officials for presentations, speeches and response to inquiries; gathers and compiles data and information from state and local elected officials as well as other entities; processes and manages confidential information; gathers/disburses meeting materials; coordinates details of meetings; creates/maintains highly confidential filing system. Acts as back-up to Board Clerk.

Manages calendars for Board appointments; makes travel/lodging arrangements; acts as support person for County Administrator daily as needed; arranges conferences/speaking engagements; opens, reads, replies and disburses mail for the office; answers/screens call for Board members/Administrator.

Greets visitors; acts as host/hostess as needed.

Performs other duties of a similar nature or level as assigned.

Minimum Qualifications


High School Diploma or General Equivalency Diploma (G.E.D.) and Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 30 mos. experience in secretarial/administrative professional field. Valid Ohio Driver's License


- Or equivalent of Minimum Class Qualifications for Employment noted above may be substituted for the education and/or experience required. Education and Experience may not be substituted for mandated licensure/certification.

Supplemental Information

UNUSUAL WORKING CONDITIONS: Predictable and regular attendance is required.
Stooping, crouching, reaching repetitive motion, exerting up to 10 lbs. of force occasionally to lift carry, push, pull or otherwise move objects
There is a wide variety of benefits available to full-time permanent and some part-time permanent Greene County employees. These benefits include: health, dental, vision, life insurance, optional life insurance plans, wellness program, employee assistance program, and deferred compensation plans.


The County pays 80% of the health care premium and 39% of the dental premium. All full-time employees are eligible for $50,000 group life insurance paid 100% by the County.

NOTE: Employees who are non-permanent, seasonal, intermittent, part-time scheduled for less than 60 hours per pay period, and external interim, are not benefit eligible.
01


Do you have an associate's degree in administration or related field and three years' experience working in an administration office function?

• Yes
• No

02


Do you have at least 30 months of experience in a secretarial/administrative professional field?

• Yes
• No

Required Question