Administrative Assistant

Administrative Support For Home Safe Home Program

Lifespan is a trusted, mission-driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.

Hourly: Up to $18.50

Status: Non-exempt, part time 20-25 hours/week

Summary

Provides administrative support to the programs Home Safe Home at Lifespan. Manages data collection, reporting and other essential tasks for the successful operation.

Responsibilities

1. Provide support to Program Manager with requested tasks.

2. Responsible for collecting, tracking, and reporting data for assigned program areas.

3. Assists with tasks involving the intake of new referrals, scheduling home visits, PeerPlace database documentation, units' entry, and funder reports for Home Safe Home Program.

4. Streamline ways of collecting data and minimizing redundancies.

5. Other duties as assigned by supervisor.

Requirements

Qualifications

Education: Associates degree in human services or related field required preferred.

Experience: Strong technology background with strong interpersonal and customer skills

Geographical Area: Rochester, NY area

Experience

Must be able to multi-task in a busy environment with attention to detail

A portion of the work is performed at a desk or at a personal computer station

Strong interpersonal skills necessary

Excellent verbal, written and telephone communication skills required

Computer skills (MS Office). Database and Excel experience required

Ability to work in multi-cultural situations

Ability to work independently

Ability to maintain composure under strict deadlines

Lifespan offers great benefits including:

If working 37.5 hours, the following benefits are available

Vacation (21 days)

Sick (10 days)

Personal Time (3 Days)

Holidays (11)

Medical Insurance (3 options)

Dental Insurance (2 options)

Vision (2 options)

Flexible Spending Account

Health Savings Account with company contribution

403(b) Retirement Program

If working less than 37.5 hours, accrued time is pro-rated.

Salary/Hourly Rate

Multiple factors will be considered for salary/hourly determination including, years of relevant service, skills required, education, and internal equity

Lifespan is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, gender identity/expression or any other protected characteristic. Lifespan will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical and mental limitations of qualified employees and applicants with disabilities.

Deadline to Apply: Open until Filled