Receptionist

Job Purpose:The receptionist serves as the first point of contact for all Smith customers, vendors, and visitors, and plays a key role in maintaining a positive image of the company. This role is responsible for greeting guests, front desk administration, and entry level support for the Accounting and Operations Departments.Essential Job Duties:Greet visitors upon arrival, offer refreshments, and escort to meetings as neededWhen necessary, assist visitors with the Smith Visitor Sign In process, including but not limited to: visitor ID verification, issuing temporary visitor badge, notifying appropriate personnel and ensuring the visitor is escorted at all times on Smith premisesAnswer incoming telephone calls in a professional and courteous manner and connect callers to appropriate extensionsPrepare and complete Accounts Receivable mail outs as applicableSort and deliver incoming mail to appropriate departmentsAssist the Accounting and Operations departments with data entry as neededItemize and submit invoices or credit card statements for paymentMaintain POD – Post Worldwide Delivery – FedEx, UPS, DHL etc. accountsTrack Worldwide Shipments - FedEx, UPS, DHL etc. and provide updates as necessaryOrder office supplies, drinks, and snacks for all departments and offices as applicableHours: Monday - Thursday 1 pm - 5 pm CST and Friday 8 am - 5 pm CST.Job Qualifications:Experience:Experience in a fast-paced environment, with multi-line phone experience preferredExperience in data entry preferredEducation:High School Diploma or EquivalentCertifications:N/ASoftware Requirements:Microsoft Word, Excel, OutlookOther RequirementsAdherence to the following dress code:Acceptable attire includes neat slacks, blouses, sweaters, shirts with collars, skirts/dresses, jeans, and Smith polos. However, please refrain from wearing t-shirts, jeans with holes, shorts, or sweatshirts. Our receptionists are the first, most frequent representation of our company’s values. To make a strong and positive impact on customers, vendors and visitors, we encourage maintaining a polished appearance while also allowing for individual style.Physical Demands:Ability to lift up to 35lbsPosition TypePart-Time/RegularFSLANon-exemptEqual Opportunity/Affirmative Action Employer#LI-TT1We are an Equal Opportunity/Affirmative Action Employer. #J-18808-Ljbffr