Property Management Coordinator

AllView Real Estate is a fast-growing, full-service real estate company focused on property management and residential and commercial sales brokerage, built on a clear mission: “Enhancing Lives Through All Things Real Estate.” With offices in Newport Beach, San Diego, and Santa Monica, AllView manages over $750M in real estate while helping agents and clients buy and sell across Southern California. We value a vibrant, collaborative culture where fresh perspectives and integrity drive our success, and we prioritize the satisfaction of our clients and tenants as much as the professional fulfillment of our team. Core Values Alignment with these values is non-negotiable for every hire and every decision: Collaboration: We win as a unified ecosystem, not in silos. That means keeping tenant and property records current so the whole team, across time zones, is always working from the same information. Compassion: We lead with empathy, internally and externally. That means following up with a delinquent tenant like a person navigating a hard month, not just a line item. Pursue Excellence: We reject the status quo and demand a high bar for performance, like responding to tenant, owner, and vendor inquiries quickly and professionally, every time. Integrity: We do the right thing, especially when it’s hard, including logging a maintenance issue accurately even when it would be easier to let it slide. Innovation: We leverage technology, AI, and modern thinking to disrupt traditional models, from how we track turnovers in AppFolio to how we run market comps. Service: We exist to relentlessly serve our clients, our tenants, and our team. A maintenance request gets tracked from intake to resolution, not lost somewhere in between. Property Management Coordinator Position at a Glance Title Property Management Coordinator Reports To Property Manager Location Remote — open to international applicants Employment Type Full-time – 1099/contractor Supporting AllView’s residential and commercial property management operations across Southern California Travel None; fully remote, working closely with an international remote team The Role: The Backbone Behind the Scenes This isn’t a role where things fall through the cracks. As a Property Management Coordinator, you’re the connective tissue between tenants, owners, vendors, and the property management team, keeping records current, requests moving, and deadlines met, all from wherever you’re working. If you need constant oversight to stay on track, this isn’t it. But if you’re the type who’s organized without being told to be, who stays calm when three things go wrong at once, and who takes pride in a clean, accurate record no one has to double-check, we want to hear from you. You’ll be working with a high-performing, international remote team that takes the work seriously and each other seriously too. Key Responsibiliti Respond to tenant, owner, and vendor inquiries via phone, email, and text in a timely, professional manner. Assist with lease renewals, coordinating communication between tenants and owners to ensure deadlines are met. Track rent payments, send reminders, and follow up with delinquent tenants. Maintenance & Turnover Coordination Manage maintenance requests from intake to resolution, ensuring updates are communicated and records are kept current. Support property turnovers by coordinating vendors, inspections, and unit readiness. Leasing, Records & Reporting Conduct pricing comps and assist with market analysis to support leasing strategy. Maintain and update tenant and property records in platforms such as AppFolio and Google Sheets. Generate and review reports related to maintenance, turnovers, and tenant satisfaction. Stay aligned with company processes, policies, and compliance standards. What Success Looks Like Success in this role looks like a portfolio that runs smoothly because you’re on top of it: Tenants, owners, and vendors get fast, professional responses, not delayed or dropped ones. Maintenance requests move cleanly from intake to resolution, with records that are accurate and current. Lease renewals and turnovers happen on schedule, with nothing missed at the deadline. Property and tenant records in AppFolio and Google Sheets are trustworthy enough that the rest of the team can rely on them without double-checking. Property Management Coordinators who consistently deliver at this level don’t stay in this seat forever. AllView is growing, and there are real opportunities for advancement within the AllView Real Estate network as our portfolio and business lines expand. If you’re looking for a ceiling, this isn’t the role for you. Required Qualifications Highly responsive, with excellent written and verbal communication skills. High integrity and consistent, reliable performance. Strong organizational and time management skills. Tech-savvy with the ability to learn new tools and systems quickly. Calm under pressure with a positive, customer-first attitude. Familiarity with lease agreements and basic real estate workflows. Comfortable working independently in a remote environment. Reliable internet connection and a quiet, professional home office setup. Preferred Qualifications Prior property management or real estate experience. Familiarity with tools such as AppFolio, Lead Simple, Gmail, and Google Sheets. Compensation and Benefits Compensation: $11 per hour, based on experience, plus 6% annual bonus potential paid out quarterly. Benefits include full remote flexibility, hands-on training and coaching from real estate professionals, paid time off and paid company holidays, and opportunities for advancement within the AllView Real Estate network. AllView Real Estate is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. #J-18808-Ljbffr