Administrative Assistant

Job Description

Job Description

Position Description:
We are seeking a highly organized and proactive Plant Manager Executive Assistant to provide comprehensive administrative and operational support to the Plant Manager and broader leadership team. This role is critical to ensuring the smooth day-to-day functioning of the plant's executive office, combining traditional executive assistant duties with reporting, event coordination, and cross-team support responsibilities. The ideal candidate is detail-oriented, discreet, and comfortable operating in a fast-paced manufacturing or industrial environment, juggling multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

Executive Administrative Support
Manage the Plant Manager's calendar, scheduling meetings, appointments, and travel arrangements
Screen and prioritize incoming correspondence, calls, and requests
Prepare, edit, and proofread emails, memos, presentations, and other business documents
Coordinate and prepare agendas, materials, and minutes for leadership meetings
Handle confidential information with the utmost discretion
Process expense reports, invoices, and purchase orders as needed

Qualifications Required:
3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within a manufacturing, plant, or industrial setting
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); familiarity with reporting/dashboard tools a plus
Strong organizational and time-management skills with the ability to multitask and prioritize
Excellent written and verbal communication skills
High level of discretion and professionalism when handling confidential information

Skills Required:
Clerical Duties

Experience Required:
3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, ideally within a manufacturing, plant, or industrial setting
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); familiarity with reporting/dashboard tools a plus
Strong organizational and time-management skills with the ability to multitask and prioritize
Excellent written and verbal communication skills
High level of discretion and professionalism when handling confidential information
Strong attention to detail and accuracy

Education Required:
High School Diploma / GED