Accounting Specialist

Job Description

Job Description

ACCOUNTING SPECIALIST Part time - Hourly

Non-benefit, non-exempt position

The Accounting Specialist is responsible for maintaining accurate financial records and supporting the organization’s day-to-day accounting operations. Key responsibilities include managing accounts payable and accounts receivable, processing invoices and payments, monitoring customer accounts, reconciling transactions, and assisting with month-end and year-end close activities. This role also ensures compliance with accounting standards, internal policies, and applicable regulations, while maintaining proper documentation and financial controls.This position reports to the Director of Finance .

QUALIFICATIONS

• Minimum of 2 years of accounting experience  
• Catering/Hospitality background preferred but not required
• High school diploma or equivalent
• Proficient in Google Suite
• Experience in Quickbooks
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines
• Must be able to pass a background check
• Thoughtful communication and proactive problem solving required

JOB DESCRIPTION

ACCOUNTING

• Accounts Payable:
  • Review and enter vendor invoices into QuickBooks
  • Prepare vendor payments: checks for mailing and ACH payments
  • Perform month end credit card reconciliations
  • Reconcile vendor statements to ensure accuracy 
  • Enter new vendors into the system and maintain vendor files 
  • Monitor open payables
    
• Accounts Receivable
  • Review and enter client catering invoices from TPP into QuickBooks
    
  • Enter client receipts (deposits/payments) into QuickBooks
  • Monitor open receivables
    

• Month-end tasks:
  • Systems cross check vendor invoices, client invoices and payments 
  • Apply deposits (deferred revenue) to client invoices
  • Apply credit memos to vendor accounts
  • Review reports and identify exceptions requiring follow-up or correction
• Additional responsibilities
  • Create, organize, and maintain financial records
  • Assist with transition to paperless filing system
  • Ensure compliance with company procedures and general accounting principles
  • Participate in ongoing training in both Accounting and Company practices
  • Other tasks as directed by Director of Finance and Accountant  
    

COMMUNICATION

• • Proactively communicate work and personal schedule through Slack
  • Attend and actively participate in all required company meetings
  • Respond to internal and external communications within 12 hours
  • Present a professional positive attitude among coworkers, vendors, and clients
  • Facilitate information flows throughout workplace
  • Maintain availability for communication by phone, Slack, and email 

CULTURE

• • Participate in Chowgirls training programs
    
  • Cultivate general knowledge of Chowgirls handbook, history, values, and vision
  • Guide peers and Chowgirls forward by sharing identified strengths or skill areas of specialization
  • Commit to professional development, building a broad portfolio of skills and increasing mastery of current skills
  • Uphold Chowgirls’ commitment to Diversity, Equity, and Inclusion

HUMAN RESOURCES

• • Maintain employee privacy at all times
    
  • Be aware of MN employment laws
  • Keep all Chowgirls information confidential, including internal documents, policies, procedures, recipes, and customer/venue/vendor information
  • Maintain general knowledge of Chowgirls handbook, history, values, and vision
  • Always promote Chowgirls in a positive light at the office, on social media, and in the community