Executive Assistant

Job Description

Seeking a polished, senior Executive Assistant to directly support the COO. This person will act as a true right-hand—owning high-level administrative operations, preparing executive materials, and interfacing with a Board of Directors. This role requires extreme attention to detail, strong writing skills, and the ability to anticipate needs in a fast-paced, high-visibility environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• 5+ years as an Executive Assistant (supporting senior leadership)

• Experience supporting or interacting with a Board of Directors

• Strong presentation-building skills (PowerPoint — no heavy AI reliance)

• Proven experience with meeting coordination, minutes, and executive-level documentation

• Background in project coordination and/or event support

• Extremely detail-oriented (grammar, formatting, accuracy are critical)

• Proactive — anticipates needs, stays a step ahead of leadership

• Strong written communication (content goes to high-profile stakeholders)

• Organized and able to manage multiple priorities independently

• Professional, polished, and comfortable working with executives - Manage COO calendar, scheduling, and executive communications

• Prepare presentations, reports, and materials for executive and board-level audiences

• Coordinate quarterly Board/Committee meetings (agenda, materials, logistics, virtual setup via Teams, etc.)

• Attend meetings and take detailed, error-free meeting minutes

• Track and follow up on action items from leadership and board meetings

• Draft and manage professional email correspondence on behalf of the COO

• Support internal projects across IT, communications, benefits, and operations

• Coordinate events (including annual Health Fairs in LA + NY)

• Maintain executive records, files, and document organization (SharePoint)

• Handle incoming calls and communications with professionalism and discretion