Executive Assistant

An Executive Assistant supports a CEO, Founder, Executive Chairman, or senior leadership team by managing daily operations, schedules, communications, and special projects. Executive Assistant Duties Manage executive calendars and scheduling Coordinate meetings, Zoom calls, and conference calls Prepare agendas, reports, and presentations Screen phone calls and emails Draft correspondence and professional communications Arrange travel, accommodations, and transportation Maintain confidential records and documents Coordinate events, conferences, and VIP meetings Track deadlines and follow up on action items Assist with budget tracking and expense reports Manage office operations and administrative tasks Serve as a liaison between executives, staff, clients, and partners Organize board meetings and prepare meeting minutes Support special projects and strategic initiatives Maintain databases, contact lists, and filing systems For the Jade Marlin Foundation & Fashion Academy An Executive Assistant may also: Coordinate sponsors, media, and celebrity guests Schedule meetings with partners and donors Assist with fashion shows, summits, and launch events Manage volunteer and vendor communications Track event registrations and guest lists Support fundraising and grant-related activities Handle correspondence for the Jade Marlin Foundation and Jade Marlin Fashion Academy Sample Job Title Executive Assistant to the Founder & CEO – Jade Marlin Foundation Reports To: Founder & CEO Compensation: Based on experience Position Summary: Provides high-level administrative support to the Founder & CEO by managing schedules, communications, events, partnerships, and organizational operations while maintaining professionalism and confidentiality.