Executive Assistant

About Greenberg Gross LLP is a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts. We are looking for a highly organized, discreet, and resourceful Executive Assistant to support our Executive Director and Administrative Director across the firm's day-to-day leadership operations. Key Responsibilities Manage complex, shifting calendars, coordinating meetings across time zones, and offices Maintain a list of deadlines Anticipate scheduling conflicts and proactively resolve them Coordinate travel arrangements, including flights, lodging, and ground transportation for multi-office visits Draft, proofread, and manage email correspondence when appropriate Screen and prioritize incoming calls, emails, and requests Serve as a liaison between the executives, internal staff, partners, and external contacts and vendors Prepare agendas, materials, and briefing documents for leadership meetings, partner meetings, and firm-wide events Take and distribute meeting notes and track follow-up action items Assist with tracking and organizing firm projects and initiatives across departments Prepare, format, and proofread reports, presentations, and policy documents Maintain organized digital and physical filing systems for sensitive documents Assist with cross-office initiatives, tracking deadlines and deliverables across departments Help coordinate onboarding logistics for new hires or new office openings Support special projects as assigned, which may span HR, operations, compliance, finance, or firm administration Any other tasks as assigned Required Qualifications 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership, ideally within a law firm or professional services environment Excellent written and verbal communication skills Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools Exceptional organizational skills and the ability to manage multiple priorities under deadline pressure High degree of discretion and sound judgment when handling confidential information Bachelor's degree preferred, though equivalent professional experience will be considered Preferred Experience supporting leadership across multiple office locations or multi-state operations Familiarity with legal industry tools such as iManage, Clio, or Litify/Salesforce Prior exposure to HR, payroll, or firm administration functions Core Competencies Reliability and follow-through on commitments Ability to work independently while staying closely aligned with two executives' priorities Comfort navigating ambiguity and shifting demands A calm, professional demeanor under pressure Strong interpersonal skills with staff at all levels of the firm Physical Requirements Ability to work at a desk and use a computer for extended periods Compensation and Benefits Salary is commensurate with experience. Greenberg Gross LLP offers a comprehensive benefits package including medical, dental, and vision coverage, retirement plan options, and paid time off. Responses will be given to candidates who closely meet our qualifications. EOE M/F/D/V. #J-18808-Ljbffr