Office Assistant / Orientation Coordinator | $13/hr

Job Description

Job Description

Key Personnel is seeking an Office Assistant / Orientation Coordinator in Tulsa, OK

Job Title : Office Assistant / Orientation Coordinator
Location: Tulsa, OK
Hours: Monday – Friday, 9:00 AM – 5:00 PM (Wednesdays 11:00 AM – 7:00 PM)
Pay Range: $13.00/hour ($27,040 annually)

Office Assistant / Orientation Coordinator Job Summary

Provide administrative and onboarding support for a growing organization. This position is responsible for coordinating and conducting new hire orientations for employees across eight locations while providing excellent administrative support and ensuring a positive onboarding experience. The ideal candidate is bilingual, organized, and comfortable presenting information to groups.

Office Assistant / Orientation Coordinator Essential Duties & Responsibilities

• Conduct new hire orientations for employees across eight locations.
• Welcome new employees and ensure all onboarding paperwork is completed accurately.
• Explain company policies, procedures, and onboarding information.
• Schedule orientation sessions and coordinate with hiring managers.
• Maintain employee records and onboarding documentation.
• Perform data entry and maintain accurate files.
• Answer phones, respond to emails, and greet visitors professionally.
• Provide general administrative and clerical support.
• Assist with special projects and additional office duties as assigned.
• Maintain confidentiality when handling employee information.

Office Assistant / Orientation Coordinator Teamwork & Customer Service Responsibilities

• Create a welcoming and professional experience for all new employees.
• Communicate effectively with managers and employees across multiple locations.
• Collaborate with internal departments to ensure a smooth onboarding process.
• Provide outstanding customer service while assisting employees and visitors.
• Build positive working relationships through professionalism and effective communication.

Office Assistant / Orientation Coordinator Technical & Software Skills Required:

• Bilingual in English and Spanish.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and data entry.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

Preferred:

• Previous administrative, receptionist, HR, or onboarding experience.
• Experience presenting information or facilitating group orientations.

Office Assistant / Orientation Coordinator Qualifications

• High school diploma or GED required.
• Bilingual in English and Spanish required.
• Previous office, administrative, customer service, or HR experience preferred.
• Strong attention to detail and organizational skills.
• Professional appearance and demeanor.
• Ability to work independently while contributing to a team environment.
• Comfortable speaking in front of groups and facilitating orientation sessions.

Key Personnel Benefits:

While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!

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Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.