Executive Administrative Assistant

Executive Administrative Assistant

Company Name: Mitsubishi Power Americas, Inc. Location: Lake Mary, FL, US, 32746

At Mitsubishi Power, we're not just building better clean energy technologies; we're architecting a better future. Our team is boldly redefining power generation to accelerate the world's energy transition. We operate as one team, pushing toward our vision of the future. We value problem solvers, prioritize collaboration, and support each other in an inclusive culture built on accountability and authenticity by demonstrating our values: Safety, Family, Innovative, Inclusive, Accountable & Courageous. Together, we're building the future we all aspire to - making net zero a reality.

Role Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the executive team in a fast-paced environment. This role is responsible for managing executive administrative activities, coordinating customer care communications, and ensuring the efficient day-to-day operation of the office. The Executive Administrative Assistant serves as a key point of coordination across internal and external stakeholders while supporting office operations, meeting logistics, and workplace needs to help ensure a productive and professional work environment.

Key Responsibilities

Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership

• Provide comprehensive administrative support to the executive team, including calendar management, travel coordination, and preparation of reports, presentations, correspondence, and other business documents.
• Manage communications and stakeholder engagement, serving as a primary point of contact for internal and external inquiries while ensuring timely and professional responses.
• Support customer relations activities, coordinating with customer care and internal teams to address customer concerns, facilitate issue resolution, and prepare executive-level customer communications.
• Plan and coordinate meetings, customer visits, conferences, and special events, including agenda preparation, meeting minutes, action-item tracking, travel arrangements, accommodations, and event logistics.
• Maintain confidential records and documentation, ensuring accurate organization, retention, and accessibility of electronic and physical files.
• Oversee day-to-day office operations, including management of office supplies, refreshments, executive support resources, and coordination with vendors and service providers.
• Serve as a liaison between executive leadership and internal/external stakeholders, fostering effective communication and cross-functional collaboration.
• Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity.
• Support strategic initiatives and special projects, conducting research, compiling information, and assisting with planning, decision-making, and executive priorities.
• Monitor and escalate critical issues requiring executive attention to help ensure timely resolution and achievement of business objectives.

Requirements

Bachelor's degree preferred, with 5+ years of experience in an executive administrative role supporting senior leadership. Strong written and verbal communication skills, with the ability to effectively interact with executives, employees, customers, and external stakeholders. Ability to read, interpret, and prepare business correspondence, reports, and administrative documents with a high degree of professionalism and accuracy. Bilingual English/Spanish skills preferred. Proficiency in Microsoft Office and standard business applications, including Word, Excel, PowerPoint, Outlook, and internet-based tools. Exceptional organizational, time-management, and multitasking abilities, with strong attention to detail and the ability to manage competing priorities. Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information. Strong interpersonal and customer service skills, with the ability to build effective relationships across all levels of the organization.

Why Should You Apply?

Excellent Benefits (Medical, Dental, Vision & 401K Matching). Excellent development programs and advancement opportunities. Tuition reimbursement and on-the-job training. Paid vacation, sick time, and holidays. Committed to quality products and services. Great working environment and culture. Employee Appreciation Programs and Event. Mitsubishi Power is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally recognized protected basis under applicable law, are strongly encouraged to apply.